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5G Latin America Exhibitor Manual

Please read each section of this exhibition manual carefully and familiarise yourself with all of its content, paying particular attention to all dates and deadlines for specific information and services. We are here to assist you on every matter relating to organising your stand, please contact us at any time.

Please email marianne.hoemke@informa.com the most up to date version of both your company profile and logo asap.

Your Package - Shell
Your Package - Shell

1 x Table | 2 x Chairs | 1x Cabinet | Shell Scheme Walls | Fascia Nameboard - 50cm | 1 x Power Socket* | Venue Carpet | 

You must submit a completed Health and Safety Form linked here and confirm the name you would like printed on your Fascia Board.

Please see further details and inclusions of your shell scheme stand for 5G Latin America here.

Please read the venue manual and make yourself aware of the rules and regulations.

Please email all H&S documents and the name you would like printed on your fascia board to marianne.hoemke@informa.com by Monday 23rd March 2020

*Please email your additional power orders by Friday 20th March.  


Health & Safety Form 

Deadlines
Deadlines

Company Profile        ASAP
Company Logo           
ASAP
Shipping/Freighting  ASAP
Fascia Name              Monday 23 March - Email to Marianne
Additional Power      Friday 20 March
Health & Safety Form Monday 23 March
Pass Registration     ASAP    (Email Marianne if you haven't received the registration link)
Internet                       Wednesday 8 April
Catering                      Wednesday 8 April
Graphics                      Monday 13 April
Additional Furniture Monday 13 April
AV                                Monday 13 April



Venue & Deliveries
Venue & Deliveries

Venue: Windsor Barra Hotel. Av. Lucio Costa, 2,630 - Barra da Tijuca, Rio de Janeiro - RJ – Brazil

Shipping & Freighting information
Please contact our official freight handler Exhibition Freighting regarding your shipment to the event by completing this form. Informa and the Venue cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries +44 (0) 1732 885131 | dave@ef-gsm.com

Exhibition Freighting Form


Event Services
Event Services

AV Services
To order extra AV equipment for your stand please complete this form or for any extras not included in the form contact our AV supplier: Claudia Lapolli | +55 21 2253-8000 | +55 21 99423-8005 | (atendimento5.rio@hoffmann.com)

Stand Contractors/Additional Furniture / Graphics/ Printing/ Stand Designs       Tel: +55 21 24 41  91 00 / +55 21 24 41 91 27 E-mail: ligia.souza@glbr.com.br
 Please order no later than Friday 10 April

Catering & Internet Orders
Internet lines available in the event for basic access. If you need a better quality one, or require any catering you can order by contacting Windsor Barra directly 
+55 21 2195-5000 | (eventos.windsorbarra@windsorhoteis.com.br) (Please inform the name of the event) Please order no later than Friday 20 March 

Pass Registration
Pass Registration

In the interests of security, Exhibitors name badges will be supplied. Names badges will not be mailed to you in advance but will be available from the Informa registration desk.

Please refer to your contract for how many and which type of pass you have been allocated.

You should have received a link to register your passes. Please email Marianne if you haven't received.

Free Operator Passes
Latin America telecommunications operators are entitled to free passes to this event. Invite your clients and prospect clients. Please send Informa a list of the operator executives to be invited and we can invite them in your name – please make sure you send those names with all the contact details you already have. This list of people should be sent to Christiana.Stassi@informa.com.

Lead retrieval tool
Lead retrieval tool

Want to make the most of exhibiting at 5G Latin America? 

We have partnered with Visit Connect to offer you award winning, cutting edge lead collation tools to ensure you make the most of the show. 

• Easily capture lead information by scanning visitor badges 

• No more transcribing piles of business cards back in the office 

• Take detailed notes and record voice memos on the spot. Even take a photo! 

• Make the most of your time on the show floor 

• set follow up instructions 

• even immediately contact your lead 

Order Visit Connect, 5G Latin America’s official lead capture partner to do all of the above. Or, if you need a little more information check out the website http://visitbyges.com/exhibitors, or get in contact with the team at visitconnect@ges.com


Timings
Timings

Monday 27th April
Space Only Setup     08:00 - 20:00
Shell Scheme Setup 15:00 - 19:00

The stand contractor will be building the exhibition until 19:00. All stands must be set up by 07.00 on Tuesday 28 April.

Tuesday 28th April
Registration 08:00 - 18:00 

Conference 08:50 - 18:10
Exhibition    08:00 - 18:00 

Awards & Drinks Reception 18:40 - 20:40

Wednesday 29th April
Registration                          08:00 - 16:20
Conference                           08:50 - 17:40
Exhibition                              08:00 - 16:20
Space Only Break Down     18:00 - 22:00*
Shell Scheme Break Down 18:00 - 19:00

Please note that all  exhibitors must not commence breakdown until 18:00.
*Everything must be cleared by 22:00 because of a silence law we have for the circulation of trucks

Accommodation
Accommodation

Need a hotel? The Windsor Barra Hotel offers special rates for 5G Latam attendees. To book this hotel please email or call +55 21 2195 5000 and say that you are attending the 5G Latam event. 

For special rates at other near by hotels please click here

Code of Conduct
Code of Conduct

Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.


Sustainability
Sustainability

Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.

Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:

Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral

Community: To encourage sustainable development in the wider business we endeavor to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.

Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.

Shell Scheme Stand


Shell Scheme Stand