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5G MENA NOVEL CORONAVIRUS UPDATE

The 5G MENA event team is disappointed to announce that, due to the increasing worldwide travel restrictions caused by the coronavirus (COVID-19), we have decided that the 5G MENA event will not take place in March this year. We extend our sincere apologies to our 5G MENA community but look forward to bringing everyone together again later this year to learn, connect and be inspired.

Exhibitor Manual

The Exhibitor Manual will provide you with all the relevant information you may need for the event, so please make sure you read through each section carefully before the event and meet any applicable deadlines.

PRE-EVENT CHECKLIST

To ensure you have a smooth running and successful event please use the below checklist for your pre-event preparations:

  1. Check what your package includes
  2. Submit your completed H&S form - DEADLINE: 9th March
  3. Submit your Nameboard form - DEADLINE: 9th March
  4. Order additional event services - DEADLINE: 9th March
  5. Register your passes & order additional passes if needed - DEADLINE: 15th March
  6. Send me your logo & profile by the set deadline - DEADLINE: 17th February
  7. Book your accommodation
  8. Schedule your deliveries
  9. Check the event timings (including set-up and breakdown)
  10. Apply for your visa
  11. Read our Sustainability & Insurance information

FURTHER INFORMATION


YOUR STAND
YOUR STAND

Shell Scheme Booths:

Your shell scheme booth (unless stated differently in your contract) will come with:

  • 1 x table
  • 2 x chairs
  • Name board 
  • Shell Scheme Walls 
  • Power

1. Please complete the Health & Safety declaration form and submit to Amy Ralph by 9th March.

2. Please complete the fascia name board form here and submit to Amy Ralph and 5GMENA@GES.COM by 9th March

3. Should you wish to place any additional orders (AV, hardwired internet) please see the Event Services section on this page.

EVENT SERVICES
PASS REGISTRATION
PASS REGISTRATION

The process for registering your passes this year has changed. Please see our how to guide on the steps needed to register your attendees.

You should have received a welcome email with your registration link but if you can't find this please let me know.

The deadline for you to register your passes is 15th March

Please DO NOT send us your pass information via any means as this is now all done by yourself through the Visit GES N200 system.

How do I buy additional passes?
You are eligible for a 25% discount on additional passes. Please book online and enter the priority code SPEX25 to redeem this offer


LOGO & PROFILE
LOGO & PROFILE

Please email the most up to date versions of the below to Amy:

1. ai. /.eps Logo - high res file
2. Jpeg Logo - low res file
3. 50-100 word company logo

The deadline to submit is Monday 17th February but the earlier the better so we can upload to the website.

VENUE & ACCOMMODATION
VENUE & ACCOMMODATION

VENUE

Jumeirah Beach Hotel Conference Centre
Jumeirah St
Dubai
United Arab Emirates


ACCOMMODATION

The cost of accommodation is not included in your pass.

We have connections with a number of nearby hotels that offer discounted rates for our attendees, we highly recommend you book early to avoid disappointment.

CLICK HERE FOR DISCOUNTED ACCOMMODATION

DELIVERIES
DELIVERIES

EXHIBITION FREIGHTING GSM

We strongly recommend that you use the Official Freight handler Exhibition Freighting GSM for this event. The contact details for EF GSM are below:

Ben Turner

ben@ef-gsm.com

Tel: +44 (0) 1732 885131

Fax: +44 (0) 1732 886689

www.ef-gsm.com

YOUR OWN SERVICE PROVIDER

If you choose not to use the official freight handler, please use the following delivery instructions:

  • Goods can be delivered up to 3 working days before your event.
  • All items must be correctly labelled (including your company name & event name).
  • Informa Tech & the venue cannot clear any customs for any event nor are they responsible for any delays.
  • Informa Tech & the venue cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries.

Please using the following details on your shipment:

Attn: Diane Bacani, Events Management Department
Event: 5G MENA
Company Name:
Jumeirah Beach Hotel P.O. Box 11416 | Dubai, UAE

Download Freighting Form HERE

EVENT TIMINGS
EVENT TIMINGS

Sunday 29th March
Set Up                        16:00 - 18:00
Workshops                13:00 - 16:55

Monday 30th March 
Set Up                        07:00 - 08:00
Registration              08:00 - 17:15
Exhibition                  08:00 - 17:15        
Conference               08:50 - 17:15
Awards                      17:15 - 18:15

Tuesday 31st March 
Registration             08:30 - 16:50
Exhibition                 08:30 - 16:50
Conference              08:55 - 16:50
Break Down             16:50 - 18:00

*Timings are subject to change please refer to the online agenda for updates

View Agenda Here
INVITATION/VISA LETTERS
INVITATION/VISA LETTERS

If you need a visa/invitation letter to attend the event, please complete the following information:

Full name on Passport:
Job Title & Company:
Passport number:
Passport issue date:
Passport expiry date:
Place of Issue:
Nationality:
Date of Birth:

Please send your completed details to Amy so that we can send you a personal letter of invitation to assist with your application.

Should you have any queries or require any further assistance, please do not hesitate to contact us. We look forward to hearing from you in the near future.

ADDITIONAL POLICIES


CODE OF CONDUCT
CODE OF CONDUCT

Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct,  Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.

SUSTAINABILITY
SUSTAINABILITY

Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.  
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.