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SPEAKER LOGISTICS

We are delighted to welcome you on board the program for AI Summit New York 2020. This page includes all the information you should need to prepare for the event. If you have any questions, please contact your Speaker Manager. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!

YOUR VIRTUAL SESSION

In order to guide you through the virtual event process, we have put together these instructions on how live and pre-recording sessions will be curated for the event.


TECHNICAL REQUIREMENTS
TECHNICAL REQUIREMENTS

The below requirements will apply for all sessions 

  • Make sure the camera is 16x9  (landscape)
  • Do not have a bright light  behind the presenter
  • Mount the camera to ensure a steady video
  • Ensure you are positioned in  a soft room with no background noise and limited objects
  • Be as close to the microphone as possible
  • Leave some silence at the beginning and end of the recording for editing and transitions
  • If you have access to an ethernet cable for a stronger connection, please ensure you use this
  • Please disconnect from any VPNs you may be using or shut down other programmes you have open prior to connecting to the Zoom link for a more stable connection
  • Test your connection speed, browser and operating system version, microphone and webcam HERE
CLICK HERE FOR SOME QUICK CHECKS
PRE-RECORDING YOUR PRESENTATION
PRE-RECORDING YOUR PRESENTATION

PRE-RECORDING AT HOME

Please record your session at home. Below includes some guidance on how to use Powerpoint, Zoom or Microsoft teams to record your session.

PRE-RECORDING & PRESENTATION PACK

Once you have recorded it please check the below specifications:

            File type: MP4

            File size: No larger than 1GB

Please note that should you choose to record at home, this will be the final file that is uploaded into the platform. We will not be able to make any changes to files sent so please ensure they are good quality and you adhere to our technical requirements.

A kind reminder that we do request you include your video in your presentation, rather than a voice-over where possible. 

A NOTE TO ALL: A kind reminder that all pre-recorded sessions will need to be completed and submitted no later than Friday 20th November 2020. 

DOWNLOAD THE PRE-RECORDING AND PRESENTATION PACK

PRE-RECORDING PANEL & AGENDA
PRE-RECORDING PANEL & AGENDA

Panels will be scheduled by your speaker manager, we will aim to find a suitable time for all panellists where possible. 

Panel sessions should not have slides included where possible, as we have seen a higher engagement with viewing multiple video feeds. 

Moderators: Should you be a panel moderator, it is essential to connect with your panellists regarding the content of the recording prior to the recording meeting. 

A NOTE TO ALL: We are aiming to schedule all the panel recordings by the Wednesday 18th November 2020. 

Q&A's
Q&A's

Different types of sessions and tracks will have different types of Q&A's - your speaker manager will send more information on which type of Q&A your session has.

Further information will be sent to you closer to the time of the event in the form of a calendar invite and a link to join (depending on which type of Q&A you have for your session), this will be roughly 2 weeks out from the show. Should you not have received a calendar invite by the Wednesday 25th November 2020, please email your dedicated speaker manager. 

CLICK HERE TO VIEW THE TYPES OF Q&A

ROUNDTABLES
ROUNDTABLES

The role of the chair and moderator has changed highly in the switch to virtual events. 

In order to help all with the transition, we will provide documentation packs with clear instructions and links, as well as briefing calls pre-show. 

If you have any questions on how your role as chair or moderator is different in a virtual world, please contact your speaker manager. 

CHAIR & MODERATOR ROLES
CHAIR & MODERATOR ROLES

The role of the chair and moderator has changed highly in the switch to virtual events. 

In order to help all with the transition, we will provide documentation packs with clear instructions and links, as well as briefing calls pre-show. 

If you have any questions on how your role as chair or moderator is different in a virtual world please contact your speaker manager. 

DOWNLOAD THE CHAIR & MODERATOR PACK HERE

SWAPCARD INFORMATION

AI Summit New York is powered by Swapcard.

The platform will be launched and available to all on Monday 23rd November 2020 to ensure you have enough time to complete your profiles and familiarise yourself with the platform. Our team will be on hand throughout the whole process to ensure you get the best experience possible!


LOGGING IN TO SWAPCARD
LOGGING IN TO SWAPCARD

Please follow instructions on the link HERE on how to sign up or log in to your profile.

SPEAKER PROFILES
SPEAKER PROFILES

We have loaded your details, along with your photo and biography, into the platform. If you have not yet sent these through, please send them through before 20th October 2020. 

How to Update your Profile

NETWORKING & MEETINGS
NETWORKING & MEETINGS

In order to make the most out of the event, we hope you will utilise the networking tools before and after your session.

You will be able to:

  • Request Meetings
  • Schedule Virtual Meetings
  • Make New Connections

Networking & Meetings Guide

WHO TO CONTACT?

Please see below a list of who your dedicated manager is per event.


Emily Hollands
Emily Hollands

If you are speaking on one of the below tracks, please contact Emily: emily.hollands@informa.com 


  • Initiate Track
  • Cyber Security Track
  • CX, Sales & Marketing Track
  • The AI Telco Summit Track


Leah Savage
Leah Savage

If you are speaking on one of the below tracks, please contact Leah: leah.savage@informa.com


  • Implement Track
  • Optimize Track
  • Healthcare Track
  • Finance Track