December 6-7, 2023
YOUR VIRTUAL SESSION
In order to guide you through the virtual event process, we have put together these instructions on how live and pre-recording sessions will be curated for the event.
The AI Summit New York 2021 is powered by Swapcard.
The platform will be launched and available to all on 24th November 2021 to ensure you have enough time to complete your profiles and familiarise yourself with the platform. Our team will be on hand through the whole process to ensure you get the best experience possible!
We have loaded your details along with your photo and biography into the platform. If you have not yet sent these through, please send them through before 24th November.
Alternatively, you can log in on the platform and manually add your photo and bio.
PRE-RECORDING & PRESENTATIONS
Please record your own session including the use of your presentation slides.
Pre-recording sessions will need to be completed and submitted no later than Wednesday 24th November 2021.
Once you have recorded it please check the below specifications: :
File type: MP4
File size: No larger than 1GB
And then upload your presentation to our Dropbox Folder Here ensuring you rename the file using your first and last name.
For more information and some helpful guidance, please click the link below:
TECHNICAL REQUIREMENTS & BEST PRACTICES
The below requirements will apply for pre-recorded sessions.
- Make sure the camera is 16x9 (landscape)
- Do not have a bright light behind the presenter
- Mount the camera to ensure a steady video
- Ensure you are positioned in a soft room with no background noise and limited objects
- Be as close to the microphone as possible
- Leave some silence at the beginning and end of the recording for editing and transitions
- If you have access to an ethernet cable for a stronger connection, please ensure you use this
- Please disconnect from any VPNs you may be using or shut down other programmes you have open prior to connecting to the Zoom link for a more stable connection
- Test your connection speed, browser and operating system version, microphone and webcam HERE
NETWORKING & MEETINGS
In order to make the most out of the event, we hope you will utilise the networking tools before and after your session.
You will be able to:
- Request Meeting
- Schedule Virtual Meetings
- Make New Connections
For more information please click on the link below.
WHO TO CONTACT?
If you are speaking at The AI Summit New York, please contact Clare: Clare.Heath@informa.com
CODE OF CONDUCT
Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.