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BIG 5G Event

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16-18 May, 2022
Austin Convention Center, Austin

16-18 May, 2022
Austin Convention Center, Austin

WELCOME TO BIG 5G

Sponsor Logistics - The Physical Event

We are delighted to welcome you to the BIG 5G Event. This page includes all the information you should need to prepare. If you have any questions, please contact your operations manager Jennifer Bain. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you and making this a successful event!

Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19

Informa AllSecure

PRE-EVENT CHECKLIST

In order to have a smooth running and successful event please use the below checklist for your pre-event preparations.

1.   Your Stand - Space Only (Design & Health & Safety)
2.   Your Stand – Pipe & Drape (Health & Safety)
3.   Your Meeting Room (Health & Safety)
4.   Event Timings
5.   Event Services
6.   Scheduling Deliveries
7.   Pass Registration & Contractor Access
8.   Plan Your Travel
9.   Code of Conduct
10. Sustainability

YOUR STAND - SPACE ONLY

Your Space Only package will include:

  • 1x Power/Plug Socket
  • Event Wi-Fi
  • A space on the exhibition floor

It is your responsibility to utilize and build in this space. Please check your contract for the exact size of your floor space and plan accordingly.

 What next? 

1. You will be required to provide detailed stand plans for your space that adhere to the Informa Tech DESIGN INSTRUCTIONS (CLICK HERE)

*MAXIMUM BUILD HEIGHT FOR THIS SHOW IS 4M

2. Please complete the HEALTH & SAFETY FORM 

3. Please read the Informa (CLICK HERE) RULES AND REGULATIONS handbook thoroughly before starting the design.

4. Should you wish to order anything additional please go to the Event Services section on this page.

Please submit all H&S and design documents by April 11th 2022

REMINDER: Once submitted should your design be classes as complex you will be expected to provide structural calculations for your stand.

YOUR STAND - PIPE & DRAPE

Your Pipe and Drape package will include:

  • 8' High Backwall Drape Color: Black
  • 3' High Sidewalls Drape Color: Black
  • 1 x 6' Black Skirted Table (72"L x 24"D x 30"H)
  • 2 x Black Plastic Contour Chairs
  • 1 x Wastebasket
  • 1 x 5 AMP/500 Watt (Single Outlet)
  • Event Wi-Fi
  • Venue Carpet

All exhibitors are required to complete the mandatory HEALTH & SAFETY FORM by April 11th 2022

ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.

YOUR SHELL MEETING ROOM

Your Meeting Room package will include:

  • 1 x 60" Round Table
  • 6 x Chairs
  • 1 x Company Sign outside Meeting Room
  • 1 x Wastebasket
  • 1 x Power/Plug Socket
  • Event Wi-Fi
  • Carpet

CLICK HERE FOR MEETING ROOM GRAPHIC INFORMATION - Graphics to be submitted to GES by April 25th 2022

All exhibitors are required to complete the mandatory HEALTH & SAFETY FORM by April 11th 2022

ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.

FURTHER INFORMATION

SEND YOUR LOGO AND PROFILE

Please email the most up to date version of these types of logos and profile to Charlotte by ASAP

1. ai. / eps Logo - high res file for banners
2. Jpeg Logo - low res file for website
3. 50-100 word company logo - for website 

Please notify your operations contact if there are any changes to your logo/profile to what is currently being displayed on the website.

EVENT TIMINGS

Sunday, May 15th
Exhibitor Move In: Space only: 1:00 PM - 6:00 PM

Monday, May 16th
Exhibitor Move In: Space only: 9:00 AM - 5:00 PM
Exhibitor Move In: Pipe and drape: 1:00 PM - 5:00 PM
Registration: 10:00 AM - 4:30 PM

Tuesday, May 17th
Registration: 8:00 AM - 5:30 PM
Exhibition: 10:30 AM - 6:15 PM
Drinks Reception In Exhibition: 5:15 PM - 6:15PM
Conference: 9:00 AM - 5:15 PM

Wednesday, May 18th
Registration: 8:00 AM - 5:15 PM
Exhibition: 9:00 AM - 1:40 PM
Conference: 09:00 AM - 5:15PM
Exhibitor Move Out: 2:00 PM - 11:59 PM
      * Please note all exhibitors must be fully moved out of the venue by 11.59pm*

 Note: Timings are subject to change

EVENT SERVICES

GES EXPRESSO KIT - CLICK HERE
Here you can order additional services for your stand including:

- Show Information
- Graphics
- Furniture Packages
- Order Forms for additional items
- Shipping, Drayage and Material Handling
- Labor and Equipment Information

Discount Rate Deadline: 04/25/2022

AV - CLICK HERE
Here you can order additional services for your stand including:

- Display screens
- Computer equipment
- Audio equipment

Contact: rentalbooths@ceavco.com
Discount Rate Deadline: 04/22/2022

VENUE SERVICES - CLICK HERE
Here you can order additional services for your stand including: 

- Electrical
- Water & Drainage
- Compressed Air
- Telephone
- Internet/Technical

Contact: jacek.czelak@austintexas.gov
Discount Rate Deadline: 05/01/2022
Standard Rate Deadline: 05/11/2022
Floor Rate Applies: 05/12/2022

All deadlines for service orders are on the portal/forms, please complete by the deadline in order to finalize your order and avoid any surcharges, late orders may receive a charge of up to 30%.

PASS REGISTRATION

Pass registration is will open shortly.

1. All staff must be registered on VISIT (our registration system) - shortly after your welcome email from us you will receive an email from noreply@gesevent.com enabling you to register your staff

CLICK HERE FOR GUIDE ON HOW TO REGISTER YOUR PASSES


WHAT DOES EACH PASS ALLOW?

The number of passes allocated to you can be found in your welcome email and on the VISIT pass registration portal.

  • Big 5G Sponsor - Access to conference sessions and exhibition areas
  • Big 5G Exhibitor - Access to exhibition areas only

If you have speakers or panelists as part of your contract you do not need to register them as we will do this for you.

VENUE & ACCOMMODATION

VENUE

Austin Convention Center
500 E Cesar Chavez St, Austin, TX 78701, United States
www.austinconventioncenter.com

ACCOMMODATION

The Big 5G Event has secured discounted rates at the below hotel.

Austin Marriott Downtown
304 East Cesar Chavez Street
Austin, Texas 78701

Special attendee group rate: $309.00 plus tax
Local tax rate - currently 17% (subject to change)
Rate is available until April 21, 2022 or until sold out

BOOK NOW 
Phone: 866-611-4750 and 415-813-6088 ext. 24
Email: Big5G@chphousing.com

SHIPPING / FREIGHTING

Please see the GES Exhibitor Kit HERE for all of the shipping and freighting information.

Advanced Warehouse Shipments

Shipments should arrive on or between business days:

  • Tuesday, April 12, 2022 - Wednesday, May 11, 2022

Warehouse receiving hours are:

  • Monday - Friday, 8:00 AM to 11:55 PM; Closed 12:00 PM to 1:00 PM and holidays.

Please refer to the GES Warehouse Closure Calendar for official closure dates.

*All inbound carriers must check into the warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.

Please note: Shipments arriving before Tuesday, April 12, 2022 will incur a storage fee. Shipments arriving after Wednesday, May 11, 2022 may incur an additional charge. Please refer to the Material Handling/Drayage Services page for more information. 

Direct Shipment to Exhibit Site

GES
BIG 5G Event
Exhibiting Company Name
Booth #
Austin Convention Center
500 East Cesar Chavez Street
Austin, TX  78701-4212
United States of America

Shipments should arrive on: Sunday, May 15, 20229:00 AM to Tuesday, May 17, 2022

LEAD RETRIEVAL / DATA SCANNERS

Information will be shared shortly.

ADDITIONAL POLICIES

CODE OF CONDUCT

Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organisers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualised or offensive imagery or activities. Exhibition and party staff should not use sexualised clothing/uniforms/costumes, or otherwise create a sexualised environment. Participants asked to stop any behaviour are expected to comply immediately. If a participant or sponsor engages in behaviour that violates this code of conduct,  Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.


SUSTAINABILITY

Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.  

Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:

  • Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
  • Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
  • Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.

IMPORTANT

By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. 

Please note that we would recommend you avoid buying data from data houses that may approach you to do so. We can confirm that we don’t make our data publicly available.