15-17 May, 2023
Austin Convention Center, Austin
WELCOME TO BIG 5G
Sponsor Logistics
We are delighted to welcome you to the BIG 5G Event. This page includes all the information you should need to prepare. If you have any questions, please contact your operations manager Jennifer Bain. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you and making this a successful event!
PRE-EVENT CHECKLIST
In order to have a smooth running and successful event please use the below checklist for your pre-event preparations.
1. Your Stand - Space Only (Design & Health & Safety)
2. Your Stand – Pipe & Drape (Health & Safety)
3. Your Meeting Room (Health & Safety)
4. Event Timings
5. Event Services
6. Scheduling Deliveries
7. Pass Registration & Contractor Access
8. Plan Your Travel
9. Code of Conduct
10. Sustainability
YOUR STAND - SPACE ONLY
Your Space Only package will include:
- 1x Power/Plug Socket
- Event Wi-Fi
- A space on the exhibition floor
It is your responsibility to utilize and build in this space. Please check your contract for the exact size of your floor space and plan accordingly.
What next?
1. You will be required to provide detailed stand plans for your space that adhere to the Informa Tech DESIGN INSTRUCTIONS (CLICK HERE)
*MAXIMUM BUILD HEIGHT FOR THIS SHOW IS 4M
2. Please complete the HEALTH & SAFETY FORM
3. Please read the Informa (CLICK HERE) RULES AND REGULATIONS handbook thoroughly before starting the design.
4. Should you wish to order anything additional please go to the Event Services section on this page.
Please submit all H&S and design documents by April 10th 2023
REMINDER: Once submitted should your design be classes as complex you will be expected to provide structural calculations for your stand.
YOUR STAND - PIPE & DRAPE
Your Pipe and Drape package will include:
- 8' High Backwall Drape Color: Black
- 3' High Sidewalls Drape Color: Black
- 1 x 6' Black Skirted Table (72"L x 24"D x 30"H)
- 2 x Black Plastic Contour Chairs
- 1 x Wastebasket
- 1 x 5 AMP/500 Watt (Single Outlet)
- Event Wi-Fi
- Venue Carpet
All exhibitors are required to complete the mandatory HEALTH & SAFETY FORM by April 10th 2023
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
YOUR SHELL MEETING ROOM
Your Meeting Room package will include:
- 1 x 60" Round Table
- 6 x Chairs
- 1 x Company Sign outside Meeting Room
- 1 x Wastebasket
- 1 x Power/Plug Socket
- Event Wi-Fi
- Carpet
CLICK HERE FOR MEETING ROOM GRAPHIC INFORMATION - Graphics to be submitted to GES by April 19th 2023
All exhibitors are required to complete the mandatory HEALTH & SAFETY FORM by April 10th 2023
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
FURTHER INFORMATION
SEND YOUR LOGO AND PROFILE
Your Customer Success lead Conor Walker should of already reached out to you providing a link to submit your assets (logo, company description and social media’s etc) for our website, social medias and event resource centre. If he has not please reach out to him at conor.walker@informa.com ASAP!
1. ai. / eps Logo - high res file for banners
2. Jpeg Logo - low res file for website
3. 50-100 word company logo - for website
Please notify Conor if there are any changes to your logo/profile to what is currently being displayed on the website.
EVENT TIMINGS
Sunday, May 14th
Exhibitor Move In: Space only: 1:00 PM - 6:00 PM
Monday, May 15th
Speaker & Attendee Registration: 8:00 AM - 6:00 PM
Exhibition Registration: 9:00 AM - 5:00 PM
Exhibitor Move In: Space only: 8:00 AM - 5:00 PM
Exhibitor Move In: Pipe and drape: 1:00 PM - 5:00 PM
Tuesday, May 16th
Speaker & Attendee Registration: 7:30 AM - 6:30 PM
Exhibition Registration: 8:00 AM - 5:30 PM
Exhibition: 10:30 AM - 6:30 PM
Drinks Reception In Exhibition: 5:30 PM - 6:30 PM
Conference: 9:00 AM - 5:35 PM
Wednesday, May 17th
Speaker & Attendee Registration: 8:00 AM - 5:15 PM
Exhibition Registration: 8:00 AM - 2:00 PM
Exhibition: 9:00 AM - 2:00 PM
Conference: 09:00 AM - 5:15 PM
Exhibitor Move Out: 2:00 PM – 8:00 PM
*Please note all exhibitors must be fully moved out of the venue by 8:00PM*
Note: Timings are subject to change
EVENT SERVICES
GES EXPRESSO KIT - CLICK HERE
Here you can order additional services for your stand including:
- Show Information
- Graphics
- Furniture Packages
- Order Forms for additional items
- Shipping, Drayage and Material Handling
- Labor and Equipment Information
Discount Rate Deadline: 04/24/2023
AV - CLICK HERE
Here you can order additional services for your stand including:
- Monitors & TV screens
- Computer equipment
- Audio/Visual equipment
Contact: exhibits@ets-av.com
Discount Rate Deadline: 04/21/2023
VENUE SERVICES - CLICK HERE
Here you can order additional services for your stand including:
- Electrical
- Water & Drainage
- Compressed Air
- Telephone
- Internet/Technical
Contact: jacek.czelak@austintexas.gov
Discount Rate Deadline: 04/30/2023
Standard Rate Deadline: 05/10/2023
Floor Rate Applies: 05/11/2023
All deadlines for service orders are on the portal/forms, please complete by the deadline in order to finalize your order and avoid any surcharges, late orders may receive a charge of up to 30%.
PASS REGISTRATION
Pass registration is will open shortly.
1. All staff must be registered on VISIT (our registration system) - shortly after your welcome email from us you will receive an email from noreply@gesevent.com enabling you to register your staff
CLICK HERE FOR GUIDE ON HOW TO REGISTER YOUR PASSES
WHAT DOES EACH PASS ALLOW?
The number of passes allocated to you can be found in your welcome email and on the VISIT pass registration portal.
- Big 5G Sponsor - Access to conference sessions and exhibition areas
- Big 5G Exhibitor - Access to exhibition areas only
If you have speakers or panelists as part of your contract you do not need to register them as we will do this for you.
VENUE & ACCOMMODATION
VENUE
Austin Convention Center
500 E Cesar Chavez St, Austin, TX 78701, United States
www.austinconventioncenter.com
ACCOMMODATION
In partnership with Convention Housing Partners, we've secured discounted rates at two of the Austin-based Hilton hotels. Through Convention Housing Partners, we're able to offer you convenient and affordable options for your trip to BIG 5G 2023.
Take advantage of special rates and discounts available only through the BIG 5G 2023 room block! Rate and availability are limited, so please book early for the best selection.
BOOK NOW
Phone: 866-611-4750 and 415-813-6088 ext. 24
Email: Big5G@chphousing.com
SHIPPING / FREIGHTING
Please see the GES Exhibitor Kit HERE for all of the shipping and freighting information.
Advanced Warehouse Shipments
Shipments should arrive on or between business days:
- Monday, April 10, 2023 - Wednesday, May 10, 2023
Warehouse receiving hours are:
- Monday - Friday, 8:00 AM to 11:55 PM; Closed 12:00 PM to 1:00 PM and holidays.
Please refer to the GES Warehouse Closure Calendar for official closure dates.
*All inbound carriers must check into the warehouse by 2:00 PM to be guaranteed same day unloading. Loading docks become busy and cannot always accommodate late afternoon arrivals due to heavy congestion.
Please note: Shipments arriving before Monday, April 10, 2023 will incur a storage fee. Shipments arriving after Wednesday, May 10, 2023 may incur an additional charge. Please refer to the Material Handling/Drayage Services page for more information.
Direct Shipment to Exhibit Site
GES
BIG 5G Event
Exhibiting Company Name
Booth #
Austin Convention Center
500 East Cesar Chavez Street
Austin, TX 78701-4212
United States of America
Shipments should arrive on:
- Sunday, May 14, 2023 1:00 PM To 4:30 PM
- Monday, May 15, 2023 8:00 AM To 4:30 PM
LEAD RETRIEVAL / DATA SCANNERS
Information will be shared shortly.
ADDITIONAL POLICIES
CODE OF CONDUCT
Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organisers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualised or offensive imagery or activities. Exhibition and party staff should not use sexualised clothing/uniforms/costumes, or otherwise create a sexualised environment. Participants asked to stop any behaviour are expected to comply immediately. If a participant or sponsor engages in behaviour that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
- Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
- Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
- Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.
IMPORTANT
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event.
Please note that we would recommend you avoid buying data from data houses that may approach you to do so. We can confirm that we don’t make our data publicly available.