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BIG 5G Event
May 21-23, 2024
Irving Convention Center at Las Colinas, Texas


Speaker Logistics Manual

Here you will find the relevant information for your session(s) at THE BIG 5G 2023. Please ensure you read each section carefully and meet the required deadlines. If you have any questions, please contact your speaker logistics contact. We look forward to working with you in making this a successful event!


Your Speaker Manager contact working on The Big 5G is Sandra Nugent.

If you need any assistance in the lead up to the event or have any questions on the below please contact her directly via email:

Speaker Logistics

Required Information

Please send below information to your operation contact as soon as possible by using this LINK, if you have not already done so:

  • 100-word biography
  • High-res head shot photo
  • Mobile number
  • Dietary Requirements
  • Special assistance – please inform us if you require any specific assistance at the venue.

The Venue

Austin Convention Centre500 E Cesar Chavez St, Austin, TX 78701

The Austin Convention Center (ACC) is a USGBC LEED® Gold EB certified venue located in the heart of Austin, Texas, the capital of the Lone Star State. We are based downtown comfortably situated amongst a high density of hotels with 11,000 guests rooms.

Stretching over six city blocks the Convention Center amounts to 881,400 gross square feet. Our five contiguous exhibit halls offer 247,052 square feet of column-free space.

Click here to take a Virtual Tour of the venue.

Event Timeline


Monday, May 15th

Speaker & Attendee Registration: 8:00 AM - 6:00 PM                                                                                                                                                                                                           Exhibition Registration: 9:00 AM - 5:00 PM

Tuesday, May 16th

Speaker & Attendee Registration: 7:30 AM - 6:30 PM                                                                                                                                                                                                               Exhibition Registration: 8:00 AM - 5:30 PM

Wednesday, May 17th

Speaker & Attendee Registration: 8:00 AM - 5:15 PM                                                                                                                                                                                                   Exhibition Registration: 8:00 AM - 2:00 PM

*Timings are subject to change


Tuesday, May 16th

Exhibition: 10:30 AM - 6:30 PM                                                                                                                                                                                                                                               Drinks Reception In Exhibition: 5:30 PM - 6:30 PM 

Wednesday, May 17th

Exhibition: 9:00 AM - 2:00 PM 

*Timings are subject to change


Tuesday, May 16th                                                                                                                                                                                                                                                         Conference: 9:00 AM - 5:35 PM 

Wednesday, May 17th                                                                                                                                                                                                                                                   Conference: 09:00 AM - 5:15 PM 

*Timings are subject to change

Your Role - Presenter

Submitting your slide deck:

  1. Rename your PPT presentation before uploading to: Speaker’s Name Company Name
  2. Presentations should be sent as PPT files (and not PDF)
  3. 16:9 aspect ratio is required with a minimum font size of 24 so that text is easily legible. Please bear in mind the time allocated, which includes 5 minutes for questions
  4. Upload your PPT presentation by May 5th 2023.
  5. Email your Speaker Manager to confirm you have uploaded it

Things to note:

  • A laptop, data projector, screen and microphone will be provided. Please let us know if you require any other equipment.
  • Mac Computers: There will not be a MAC available onsite; should you wish to bring your own please let me know. Please ensure you bring any adaptors that enable you to output from your MAC providing our technicians with DVI, HDMI, or Display Port.
  • Video: All videos should be provided in .h264 format in the highest res possible .mov or.mp4. Should you have a different format, please check this with you Speaker Manager ASAP.
  • Custom Fonts: If you plan to use custom fonts for your presentation, those fonts must be provided with your slide deck no later than May 5th 2023
  • Please ensure that you arrive in the break before your presentation.
  • It's always advisable to bring a copy of your presentation with you on a USB drive as a backup.

On the Day:

During session breaks, speakers will have the time to go through their presentation with the technical team and will be shown how they can forward slides.

It is recommended that you are by your designated stage 25-minutes before you are scheduled to present.

For a seamless transition between speakers on the day, we will run all presentations on a central laptop which will be operated by the technical team. Speakers will be able to forward slides using a remote mouse from the stage.

Your Role - Panelist

  • Before the event, the producer will connect you to the moderator and other panelists to make introductions.
  • Discuss with the moderator and other panelists questions to be discussed during the panel.

Panelists are NOT required to submit slides

Chairs & Moderators are NOT required to submit slides

Your Role Onsite - Chair

  1. Open the show and give H&S briefing (Chairs only)
  2. Introduce each session
  3. Welcome back after breaks in agenda
  4. Wrap up with some closing remarks



Before the event, the producer will connect you to the panelists to make introductions & discuss topics/questions.


  1. Welcome and introduce the panelists in the panel.
  2. Introduce the subject and moderate the discussion in the panel.
  3. Include questions from the floor.
  4. Wrap up with some closing remarks.


As a speaker you will automatically be registered for the live event and the event app. To be registered, your Speaker Manager will need the speakers email address.

Big 5G is powered by Swapcard and is live now!

You will have received an email from to allow you access to the event app. If you have not received this email, please check your junk items or:

  1. Click here: (this link needs to be verified)
  2. Select login
  3. Type in your email we have on file and select the green arrow
  4. Then press Send me a Magic Link under “Forgot Your Password”

Travel & Accommodation

Official Hotels

In partnership with Convention Housing Partners, we've secured discounted rates at two of the Austin-based Hilton hotels. Through Convention Housing Partners, we're able to offer you convenient and affordable options for your trip to BIG 5G 2023.

Take advantage of special rates and discounts available only through the BIG 5G 2023 room block! Rate and availability are limited, so please book early for the best selection.

Book Now 

VISA Invitation Letter

If you need a visa to attend the event, please contact your Speaker Manager for a personal letter of invitation to assist with your application. Please include the following details:

Full name on Passport:

Job Title & Company:

Passport number:

Passport issue date:

Passport expiry date:


Date of Birth:

What else is on offer?

Promoting your Presence

We would encourage you to post on social media about your involvement with the event, invite colleagues and contacts, and also to see who from your network is going. Download your Speaker Banner here

Omdia Intelligence

As you prepare for your presentation, please note that you have access to the data and research of our in-house analyst house Omdia.

Your Colleagues

As an invited speaker at the event, you are entitled to bring up to 5 operator colleagues along with you to the event and they are also entitled to receive an All-Access Pass. These All-Access Passes are reserved to operators only.

Additional Policies


Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.


Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognizes the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole. Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:

  • Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
  • Community: To encourage sustainable development in the wider business we endeavor to utilize environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
  • Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.


By registering for this event, you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicize your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.