WELCOME TO BLACK TECH FEST 2021!

Black Tech Fest is powered by Swapcard.

The platform will be launched and available to all on 5th October 2021 to ensure you have enough time to complete your profiles and familiarise yourself with the platform. Our team will be on hand through the whole process to ensure you get the best experience possible!

We have loaded your details along with your photo and biography into the platform. If you have not yet sent these through, please send them through before 1st October.

Alternatively, you can log in on the platform and manually add your photo and bio.

For more information on how to update your profile, please click on the link below.

If your session at the event has been confirmed as live, please note the below process on how this works during the event.

• You will receive a zoom link pre-event to join on the day
• Please check you are positioned in a well-lit and quiet area so you are ready to start.
• Please join the zoom link 30 minutes before your session in order to give time to check all the technical requirements with our production team.
• A member of the Black Tech Fest team will let you into the zoom meeting
• The moderator will liaise with the content lead to manage the audience Q&A during the session. Please note you can see live Q&A via the event platform, not through the zoom link

For pre-recorded sessions where you are returning for live Q&A, the same process as above will take place.

Please record your own session including the use of your presentation slides.

Below includes some guidance on how to use zoom/Microsoft teams/PowerPoint to record your session from home.

Informa pre-recording tips and tricks

Pre-recording Pack

Please note that should you choose to record at home this will be the final file that is uploaded into the platform. We will not be able to make any changes to files sent so please ensure they are good quality and you adhere to our technical requirements.

Once you have recorded it please check the below specifications: :

File type: MP4

File size: No larger than 1GB

Please submit your file using the dropbox link by Friday 8 October 2021. If you have any problems please contact Fife

Please rename your file before uploading your file to speaker’s name and company name.

The below requirements will apply for pre-recorded sessions.

Audio/Video

• Make sure the camera is 16x9 (landscape)
• Do not have a bright light behind the presenter
• Mount the camera to ensure a steady video, at eye level and stand centrally
• Ensure you are positioned in a soft room with no background noise and limited objects
• Be as close to the microphone as possible
• Leave some silence at the beginning and end of the recording for editing and transitions
• If you have access to an ethernet cable for a stronger connection, please ensure you use this
• Please disconnect from any VPNs you may be using or shut down other programmes you have open prior to connecting to the Zoom link for a more stable connection
• Your clothing - dress smart and do not wear patterned clothing
• Do not swing on your chair, this is distracting for your audience
• Check the chair for noises (creaking etc) it can sound like something else!
• Test your connection speed, browser and operating system version, microphone and webcam HERE

In order to make the most out of the event, we hope you will utilise the networking tools before and after your session.

You will be able to:

• Request Meeting
• Schedule Virtual Meetings
• Make New Connections

For more information please click on the link below.