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13 -14 November 2019
Maritim HotelBerlin

13 -14 November 2019
Maritim Hotel,
Berlin

Welcome to Cable Congress

Exhibitor Manual

Here you will find all the relevant information you may need for the event, so please make sure you read through each section carefully before the event and meet any applicable deadlines. If you have any questions please contact brooke.bignold@informa.com

PRE-EVENT CHECKLIST

In order to have a smooth running and successful event please use the below checklist for your pre-event preparations.

1.   Your Stand
2.   Event Timings
3.   Event Services
4.   Scheduling Deliveries
5.   Pass Registration & Contractor Access
6.   Plan Your Travel
7.   Vehicles & Parking
8.   Code of Conduct
9.   Sustainability
10. Insurance

YOUR STAND - SHELL SCHEME

If you have purchased a shell scheme package, you will be required to complete the below three steps. For examples of how your package will look please see visual of a shell stands, to the right of this text. 

Your shell scheme stand will come with:

2 x Chairs
1 x Round, Square or Rectangular Table
1 x Waste Basket
2 x Spotlights
1 x 500W Socket Outlet 

1. Complete this HEALTH AND SAFETY FORM and email the completed form to your designated operations contact.

2. Complete this FASCIA/NAMEBOARD FORM and email the complete form to EESL (email in form).

Should you wish to order anything additional please go to the Event Services section on this page.

ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.

Further Information

EVENT TIMINGS

SET UP
Tuesday 12th Nov           12:00 - 18:00

EVENT OPENING TIMES
Wednesday 13th Nov     09:00 - 17:00
Thursday 14th Nov         09:00 - 16:30

BREAK DOWN
Thursday 14th Nov         16:30 - 20:00

EVENT SERVICES

You can order additional services using the below forms and emails.

- AV ORDER FORM

- EESL PORTAL - CLICK HERE 
(SHOW REFERENCE - cable2019)
Here you can order additional services for your stand including:
    -Graphics
    -Electrical supplies
    -Stand fitting
    -Flooring 

Contact: Sophie Howe
Email: sophie@eventexhibitions.co.uk
Direct Dial: 01933 224127

- FURNITURE ORDER HERE
Contact: Maisie Hogg
Email: Maisie@thorns.co.uk
Direct Dial: 0208 275 6815
Main Telephone: 0800 328 0813

DELIVERIES

We strongly recommend that you use the Official Freight handler Exhibition Freighting for this event. Informa Tech cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries.

Please download the EF-GSM delivery form [CLICK HERE to download]. If you have any questions you can contact them via

T: +44 (0) 1732 885131
info@ef-gsm.com

www.ef-gsm.com    

Should you not wish to use EF-GSM, please download and affix the delivery label [CLICK HERE to download]

PASS REGISTRATION

Passes
Your main operations contact will send through a link to our registration site, N200 Visit.

Here, you will be able to create an account and manage/register your passes for the event.

Once registered, a confirmation email will be sent through to all registered emails.

Contractor Access
People engaging in stand erection and dismantling in the exhibition are not required to pre-register for the event.

OTHER DEADLINES

Please email the most up to date version of your logos and profile to Brooke by 15th February 2018. Please see the file type required for your logo below. 

1. ai. eps Logo - high res file for banners
2. Jpeg Logo - low res file for website
3. We also require a 50-100 word company profile for the website 

Please also email a copy of your Insurance Certificate (we require proof of general/public liability from all exhibitors) by 10th February 2018.

VENUE & ACCOMMODATION

VENUE

Maritim Hotel Berlin
Stauffenbergstraße 26
10785 Berlin, Germany

Getting here

ACCOMMODATION

To book accomodation please use this link

ADDITIONAL POLICIES

CODE OF CONDUCT

Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct,  Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.

SUSTAINABILITY

Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.  

Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:

Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral

Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.

Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.


INSURANCE DOCUMENTATION

INSURANCE REQUIREMENTS

As a minimum, each exhibitor must either:

  • pay the administration fee (including insurance cost) stated in the exhibition booking contract to enable it to benefit from the Extended Cover described below; or
  • take out and maintain at all times both public liability and employee liability insurance against personal injury, death and damage to or loss of property for not less than US$2,000,000 per occurrence or claim.  Informa is entitled to inspect any such insurance policies on request.

If you are using a stand contractor for your space only build, the contractor will also be required to supply a copy of public liability insurance (minimum £5 million) along with the stand plan submission.

CLICK HERE FOR MORE INFORMATION