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WELCOME TO CONNECTED STADIUM SUMMIT EXHIBITOR MANUAL

Exhibitor Manual

Here you will find the relevant information and forms to complete for the event. If you have any questions, please contact your Operations Manager leah.savage@knect365.com. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!

PRE-EVENT CHECKLIST

In order to have a smooth running and successful event please use the below checklist for your pre-event preparations.

Company Logo & Profile 

Event - Timings

Venue, AV Orders & Signage 

Your Stand -  Table top  - we require a completed Health & Safety Form

Deliveries

Staff Pass Registration

Accommodation 

COMPANY LOGO & PROFILE

Please email the most up to date version of these types of logos and profile to leah.savage@knect365.com. 

1. ai. eps Logo - high res file for banners
2. Jpeg Logo - low res file for website
3. 50-100 word company logo - for website 

Check your current listing HERE

EVENT TIMINGS

Please use the entrance through main entrance E.


Exhibition set up times

Monday 19th November:   4.00pm  -6.00pm

Please note - the venue will be closed from 6pm so there is no access after 6pm.


Exhibition Opening Times:                                   

Tuesday 20 November:    9:00 am - 5.30pm*   

Wednesday 21 November:     9:00am - 4.30pm*       

 

Conference Times:                                                  

Tuesday 20 November:        9.00am – 5.30pm*

Wednesday 21 November:    9.00am – 4.30pm*


Registration Opening Times:

Tuesday 20 November:      8:15am - 5.30pm*

Wednesday 21 November:     8:15am - 4.30pm*     


Exhibition breakdown times:

Wednesday 21 November:  4.30pm - 6.00pm

 


VENUE, AV ORDERS & SIGNAGE

Johan Cruijff ArenA

ArenA Boulevard 1, 1100 DL Amsterdam, Netherlands

Amsterdam

E1W 1LD

Tel.: +31 20 311 1333 

E: info@johancruijffarena.nl 


AV ORDERS

If you would like to order a TV for your stand or any other AV, this will have to be done with the venue.  Please let me know and I will ask the venue to contact you to arrange.

SIGNAGE DESIGN

If you need any signage specifically for the event we recommend you use Blue Ant, our preferred signage company. Please contact:

Sue Daniels Tel: +44 (0) 1795 534 433 sue@blueantdesign.com

TABLE TOP STAND

Each stand is an area of 3m x 2m. The space includes the following:

  1. Clothed Rectangular Table
  2. 2 Chairs
  3. Power socket
  4. Free Wi-fi (The Amsterdam ArenA Conference Centre offers free wireless Internet with a band width of 10 GB)

For a hard-wired internet connection please let us know so that we can order it from the hotel.

There is space for a pop-up banner or roller banners around your space but you need to stay within your space. 

For every exhibitor, we require the completed Health & Safety Form  

DELIVERIES

Please note, KNect365 cannot be responsible for accepting or receiving any shipments on the exhibitor’s behalf.We also do not recommend sending the shipment direct to your stand as the venue as Knect365 or Exhibition Freighting GSM will not sign for the goods on your behalf. If you chose to do this, you must be onsite to receive and sign for the shipment yourself at the time it arrives.

We strongly recommend the use of the Official Freight Forwarder / Onsite Handler, Exhibition Freighting G.S.M. for any shipping or exhibit handling requirements. They can provide services to collect your shipment from your premises and deliver to you stand, or receive it in Berlin at the advance warehouse prior to the event. Please contact Dave Bennett for further information on Tel: +44 (0) 1732 885 131 or via email; dave@ef-gsm.com

STAFF PASS REGISTRATION

Please check your contract for your allocation and complete the pass form and return to leah.savage@knect365.com before the Friday 9th November. 

Exhibitor name badges will be supplied from the event registration area. These badges must be worn at all times by the Exhibitor and all staff within the exhibition area.  Names badges will NOT be mailed to you in advance but will be available from the event registration desk.  Please refer back to your contract for the number of passes allocated.  To register these passes please complete the attached Excel document ensuring you fill in all of the relevant tabs.

  • Delegate Passes allow access to the conference, exhibition and lunch 
  • Speaker Passes allow access to the conference, exhibition and lunch (Speaker passes will be automatically registered)
  • Exhibitor passes allow access to the exhibition only

Additional Delegate Passes can be purchased if required. Please contact Leah by email: leah.savage@knect365.com for more information.

ACCOMMODATION & TRAVEL

Should you wish to book accommodation locally as discounted rates please click here to view.

For travel information to the venue, please click here and follow the appropriate links on the page.

SUSTAINABILITY AND INSURANCE

KNect365 is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.  
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Knect365 has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.

INSURANCE

Please see attached the insurance summary for our Extended Insurance cover.