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Welcome to Nigeria Com

Exhibitor Manual

Here you will find the relevant information and forms to help you prepare for the event. If you have any questions, please contact Sam Armstrong. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!

PRE-EVENT CHECKLIST


In order to ensure a smooth running and successful event, please use the below checklist for your pre-event preparations.

1. Event Timings

2. Your Stand - Inclusions

3. Your Stand - Event Services

4. Deliveries/ Shipping Information

5. Pass Registration & Additional Passes

6. Company Logo & Profile

7. Book your Accommodation


IMPORTANT DEADLINES
Company Logo & Profile: As soon as possible
Health & Safety Declaration: As soon as possible
Company Advert (if applicable): Friday 16 August
Passes: Friday 23 August
Company name as it should appear on your stand Fascia Board: Friday 23 August
Furniture, Power and Graphics: Friday 23 August
Audio Visual Equipment: Friday 16 August


FURTHER INFORMATION

EVENT TIMINGS

VENUE
Lagos Oriental Hotel
3, Lekki Road
Victoria Island
Lagos, Nigeria

Exhibition: Ballroom
Conference: Function Rooms 2 - 4

EXHIBITION SET UP
Tuesday 10th September: 15:00 - 18:00
Wednesday 11th September: 07:30 - 08:30

ALL stands MUST be fully set up and manned from 08:30 on Wednesday 11th September.

EVENT
Wednesday 11th September
Registration: 08:30 - 16:45
Exhibition: 08:30 - 18:45*
*There will be a drinks reception held in the Exhibition space following the Conference sessions from 16:45 - 18:45. Please ensure your stand is manned during this time.
Conference: 09:30 - 16:45

Thursday 12th September
Registration: 08:30 - 16:45
Exhibition: 08:30 - 16:45
Conference: 09:20 - 16:45

EXHIBITION BREAKDOWN
Thursday 12th September: 16:45 - 19:00

Please note all timings are subject to change.


YOUR STAND - INCLUSIONS

Please refer to your contract for your stand or space size. 

SHELL SCHEME
Your Shell Scheme exhibition stand at Nigeria Com includes the following:

- 1 x Fascia board
- 1 x table
- 2 x folding chairs
- 1 x wastepaper basket
- 2 x spotlights (100W)
- 1 x power socket (220V)

Please submit your Company name as you would like to it appear on the stand fascia board to Sam Armstrong no later than Friday 23rd August.

SPACE ONLY
The space only package includes a tiled exhibition space. All additional requirements need to be ordered separately.

Floor: Tiled
Maximum Build Height: 3 metres

HEALTH & SAFETY
ALL Exhibitors must submit the compulsory Health & Safety form HERE to Operations Manager no later than Friday 31st August.

Space only Exhibitors must also complete the Health & Safety Pack HERE and submit the following to Sam Armstrong no later than Friday 31st August:
a) A plan showing location within the exhibition
b) A plan view with external dimensions, indicating which sides are open onto gangways
c) Elevation views, indicating clearly the heights of all stand fittings
d) Details of all walling, platforms, demonstration areas, exhibits, graphics etc.
e) Details of all materials and fire protection
f) Detailed risk assessment
g) Method Statement detailing the process by which the stand will be built

SECURITY
Exhibitors should man their stands during coffee breaks, lunches and receptions. Items left on stands unattended, i.e. laptop computers, are the responsibility of the Exhibitor. KNect365 take no responsibility for any loss or damage.

YOUR STAND - EVENT SERVICES

Should you need any additional services for your stand, please see contact details below:

WIFI
There is complimentary wifi available for all attendees at Nigeria Com. If you have any queries regarding internet connection, please contact the venue directly:

Cheralyn Lenaria
Tel: +234 (0)702 696 0054
E: banquet@lagosoriental.com

FURNITURE & POWER
To order additional furniture and/ or power for your stand, please contact

Fountain Springs
E: fountainsprings@yahoo.com
Emem Ukim, tel: +234 8085 409 287

Please note all orders for additional furniture must be placed by Friday 23rd August 2019.

GRAPHIC PRINTING FOR SHELL SCHEME PANELS
To arrange graphics and printing for your shell scheme panels, please contact:

Fountain Springs
E: fountainsprings@yahoo.com
Emem Ukim, tel: +234 8085 409 287

The panel size is 0.98m wide x 2.4m high. Graphic printing costs are US$50.00 per panel.

Please note all orders for additional furniture must be placed by Friday 23rd August 2019.

AUDIO VISUAL EQUIPMENT
To order audio visual equipment for your stand, please contact:

GA Productions
E: info@gaprod.biz

Akeem Olawale Sanni
Tel: +234 8034 696 790
E: akeem.sanni@gaprod.biz


Olawumni Alabi
Tel: +234 8035 193 025
E: olawumni.alabi@gaprod.biz

SIGNAGE PRINTING
To order signage please contact our preferred supplier:

Sureprints
Ken Ike
Tel: +234 8037 056 405
E: sureprints01@gmail.com or  sure4prints@yahoo.com

You can download the Sureprints brochure HERE.

DELIVERIES/ SHIPPING INFORMATION

OFFICIAL FREIGHT HANDLER
We strongly recommend that you use the official freight handler for the event. InformaTech cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of deliveries. For further information, please contact our official freight handler, Exhibition Freighting, regarding your shipment to the event:

Exhibition Freighting GSM Ltd

Daniel Stearman / Lyn Morna

daniel@ef-gsm.com / lyn@ef-gsm.com

Tel: +44 (0) 1732 885131

W: www.ef-gsm.com

Please fill out the Service Order Form and ensure you reference Nigeria Com in your request to Exhibition Freighting. 


Should you wish to use an alternate freighting company, please ensure you follow the below delivery procedure (please note these instructions do not apply if you are using Exhibition Freighting): 

DELIVERY PROCEDURE (if not using official freight handler)
Please mark all materials delivered to the hotel with the following details:

Banquet Sales Department- Cheralyn Leneria
(Nigeria Com 2019 event - 11 - 12 September - BALLROOM)
LAGOS ORIENTAL HOTEL
3, Lekki Road,
Victoria Island
Lagos, Nigeria
Tel: +234 702 696 0054
{exhibitor name}
{Box____ of ____}

Please click HERE to download a shipping label. 

Important
If you are shipping any materials/boxes from overseas, please ensure that all custom duties incurred are to be borne by the shipper. The organizer and the hotel reserves the right not to accept any shipment with pending unpaid duties/taxes.

Please do not deliver any materials to the Hotel earlier than Friday 6th September 2019 as they will not be stored by the venue.

PASS REGISTRATION & ADDITIONAL PASSES

In the interest of security, exhibitor name badges will be supplied. These badges must be worn at all times by stand staff within the exhibition area. Name badges will be available from the registration desk at the event, they will not be mailed to you in advance. 

Registration will be in the Foyer outside the Ballroom. InformaTech require you to bring a business card or valid company ID with you when registering.

Please refer to your contract for the number of passes allocated to your company. You will receive a separate email with login details and instructions to register your passes in our new GES Visit Portal. Please wait for Sam's email which will be sent within the last week of July. 

Once you receive your log in details, please register these passes no later than Friday 23rd August 2019. 

If you would like to add any additional passes, please contact us for more information.

COMPANY LOGO & PROFILE

If you have not already done so, please submit your company profile (around 100 words) and your company logo (in both jpeg & eps formats) to us to ensure inclusion in the Nigeria Com event guide. 

If you have already provided these, please check the website HERE to check both are correct.

EVENT GUIDE ADVERTS
Please refer to your contract to check if you have an event guide advert included in your package. 

Please send your advert to Sam Armstrong no later than Friday 16th August 2019 to ensure it can be included in the event guide.

Please use the following specifications when producing your advert:

Advert Size
- A5 Paper Size
- Portrait
- Trim: 148mm x 210mm (5.8” × 8.3”)
- Bleed: 3mm all around (0.12”)
- Safety area: 3mm all sides (0.12”)

Formats
- EPS (Illustrator or Freehand)              
- Full size
- Include Fonts converted to outline, or if not possible include all fonts

PDF                                                                
- Full size
- Highest possible quality (Press Optimized
-All fonts embedded.

Please contact your Sales Account Manager if you wish to purchase an advert. 

BOOK YOUR ACCOMMODATION

Lagos Oriental Hotel
3, Lekki Road
Victoria Island
Lagos, Nigeria
Reservations: + 234 1 280 6600
E: reservation@lagosoriental.com

The cost of accommodation is not included in your Exhibition Package. You can either book accommodation directly through the venue or find an alternate hotel using this link HERE.

We recommend booking your accommodation as soon as possible.  

VISAS

Please note that the Nigeria Com event venue, Oriental Hotel Lagos, is not able to provide invitation letters to guests or event attendees. 

We recommend that you start your visa application process as soon as possible to avoid disruption to your travel in September. 

KNECT365 POLICIES

CODE OF CONDUCT

Knect365 is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Knect365 staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.

SUSTAINABILITY

KNect365 is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.

Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:

Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral

Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.

Relationships: Knect365 has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.