Welcome to West Africa Com 2019
Exhibition Manual
Here you will find the relevant information and forms to complete for the event. If you have any questions, please contact Rebecca Smith, Senior Operations Manager, Informa Tech, rebecca.smith.gb@knect365.com. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!
Pre-Event Checklist
In order to have a smooth running and successful event please use the below checklist for your pre-event preparations.
1. Event Timings
2. Your Stand - Event Services
3. Deliveries / Shipping Information
4. Pass Registration & Additional Passes
5. Send your logo as jpeg AND ai/eps & company profile 50 words
6. Book Your Accommodation
7. Key Deadlines
Please read the below details carefully on how to complete the above checklist to ensure you are fully prepared for the West Africa Com.
EVENT TIMINGS
SET UP
9th July 2019: 08:00 - 18:00*
EVENT TIMINGS
Wednesday, 10 July
Registration: 08:00 - 17:00
Exhibition: 08:30 - 17:30
Conference: 09:00- 17:30
Drinks Reception: 17:30 - 18:30
Thursday, 11 July
Registration: 08:00 - 16:00
Exhibition: 08:30 - 16:30
Conference: 09:25- 16:15
BREAKDOWN
11th July 2019: 16:30 - 18:00*
*Timings are subject to change
Registration will be located in the foyer outside the exhibition and conference rooms. Informa require you to bring a business card or valid company ID with you when registering. If you wish to collect badges on behalf of colleagues please ensure you bring their business cards with you.
YOUR STAND - What does the package include?
At West Africa Com we have three different types of stand packages, please see what is included in each type listed below. If you are unsure which type of package you have please check your contract or email Rebecca.
Shell Scheme Exhibitors Stands Include
1x table, 2x chairs, 1000W power socket, 2x spotlights, Fascia board and 1x bin.
Table Top Exhibitors Stands Include
1x trestle table (clothed), 2x chairs and a Power socket.
Space Only Exhibitors Stands Include
Carpet only, the rest of the stand is bespoke and must be ordered directly with the suppliers and a stand plan sent for approval before build.
ADDITIONAL SERVICES & COMPULSORY FORMS
- WIFI - There is complimentary wifi available for all attendees at West Africa Com. If you have any queries regarding internet connection, please contact the venue directly.
- FURNITURE, STAND GRAPHICS, POWER & AV - To order additional furniture, power and AV for your stand, please use the order form here and return (contact details on form) by Friday 28th June
- HEALTH & SAFETY - Please complete and return the compulsory H&S form here to rebecca.smith.gb@knect365.com by Monday 10th June 2019.
- STAND PLANS - Please send rebecca.smith.gb@knect365.com through your stand plans by Monday 10th June 2019.
- ADVERT & LITERATURE DROP - If you have an advert or a literature drop as part of your package, please email rebecca.smith.gb@knect365.com for more details by Monday 10th June 2019.
Exhibition Freighting GSM Ltd - DEADLINE JUNE 10th 2019
FREIGHTING INFORMATION
We strongly recommend that you use the Official Freight handler Exhibition Freighting GSM Ltd for this event. Informa cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries. For further information, please contact our official freight handler Exhibition Freighting GSM Ltd regarding your shipment to the event:
Contact details
Name: Kevin Watkins
Office Tel: +44 (0) 1732 885131
E-mail: kevin@ef-gsm.com / info@ef-gsm.com
Website: www.ef-gsm.com
Operations
Name: Ben Turner
Office Tel: +44 (0) 1732 885131
E-mail: ben@ef-gsm.com
DIRECT VENUE DELIVERY PROCEDURE - (not EF GSM)
Please mark all the materials delivered to the venue with the delivery label here and ensure you include the following:
Company name & contents: Please put your company name and information of the contents
Contact person & contact number: Please put the best contact person from your company who will be onsite and their telephone number
Address:
Please do not deliver any materials to the venue earlier than Friday 5th July as they will not be stored by the venue. Please note that the hotel will only receive deliveries Monday – Friday between 09:00 – 17:00. All deliveries must be confirmed with the venue in advance to prevent delays, please confirm shipment plans with by Friday 28th June
West Africa Com 2019
10-11 July 2019 – Mermoz 1 & 2
Radisson Blu hotel, Dakar
Route de la Corniche Ouest - Fann
BP 16868
Dakar Fann, Senegal
Name of Exhibitor:
Number of Boxes:
Important
If you are shipping any materials/boxes from overseas, please ensure that all custom duties incurred to be borne by the shipper. The organizer and the hotel reserves the right not to accept any shipment with pending unpaid duties/taxes.
Please do not deliver any materials to the hotel earlier than Friday 5th July as they will not be stored by the venue.
PASS REGISTRATION
Pass Registration will go live for West Africa Com in May 2019. You will receive an email alert when this goes live - thank you for your patience.
If you would like to order additional passes outside of your contract allocation, please email rebecca.smith.gb@knect365.com.
COMPANY LOGO & PROFILE
Please send your company logo in both jpeg & eps format along with your company profile (50-100 words) to rebecca.smith.gb@knect365.com by Monday 10th June.
KEY DEADLINES
FURNITURE, POWER, AV, GRAPHICS - FRIDAY 28TH JUNE
LOGO & COMPANY PROFILE - MONDAY 10TH JUNE
DELEGATE PASSES - TBC
STAND PLANS - MONDAY 10TH JUNE
HEALTH & SAFETY FORM - MONDAY 10TH JUNE
SHIPPING - FRIDAY 28TH JUNE
DELIVERIES TO VENUE - NO EARLIER THAN FRIDAY 5TH JULY
EVENT GUIDE/APP ADVERT & LITERATURE DROPS - MONDAY 10TH JUNE
HOTEL MAP
Please book your accommodation through our official provider Hotel Map to get the best rate.
ADVERT - If applicable
Event Guide Advert Specifications:
Full page A5
Trim: 148mm x 210mm (5.8” × 8.3”)
Bleed: 3mm all around (0.12”)
Safety area: 3mm all sides (0.12”)
The deadline to receive this would be June 21st.