Westin Grand Central,
New York
Exhibitor Manual
The Exhibitor Manual will provide you with all the relevant information you may need for the event, so please make sure you read through each section carefully before the event and meet any applicable deadlines.
FURTHER INFORMATION
Please read the below details to ensure you are fully prepared for the 5G Transport & Networking Strategies event in December.
EVENT TIMINGS
SET UP
5th December 2:00pm - 7:00pm
EVENT
6th December
Registration 8:00am - 9:30am
Exhibition 8:00am - 5:00pm
Conference: 9:30am - 5:00pm
Networking Reception: 6:30pm -10:30pm at East Village, NYC^
^Please register the networking reception HERE
BREAKDOWN
6th December 3:30pm - 5pm
*IMPORTANT: Please note that these timings are subject to change
EXHIBITION ROOM DETAILS
Exhibition Room Details:
- Room: Grand Central Ballroom A
- Floor: 3rd Floor
- Floor covering: Carpet
Security:
Exhibitors should man their stands at all times, including during coffee breaks, lunches and receptions. Items left on the stand unattended i.e laptop computers are the responsibility of the Exhibitor, Informa Tech take no responsibility for any loss or damage.
YOUR STAND - TABLE TOP
Your table top stand:
- Comes with One 6’ long x 2’ wide table with table skirt provided by the hotel.
- Approximately 2’ space off to the side of your booth for a free-standing banner or poster
- Easel stand, power outlet and AV rental is available upon request
- Read HERE for the full guideline on table top exhibitors.
- Complete this (CLICK HERE) HEALTH AND SAFETY FORM by Friday 4th November 2022.
- Should you wish to order anything additional, please download the form HERE to directly order from the venue and AV supplier.
Please also note that all table top exhibitors are strictly prohibited from hanging or sticking anything to the walls of the hotel.
PASS REGISTRATION
Event Passes – Please check your package for your entitlement.
Please use the link in the email sent by Heidi Fong - heidi.fong@informa.com by 28th October to ensure your passes are registered in time for the event.
COMPANY LOGO & PROFILE
If you have not already done so, please email the most up to date version of the below types of logos plus your company profile to heidi.fong@informa.com ASAP.
1. .ai or .eps file for banners
2. .jpeg or .png or .pdf file for website
3. 50-100 word company profile for website
If you need to make any changes, please email heidi.fong@informa.com
BOOK YOUR ACCOMMODATION
VENUE
The Westin New York Grand Central
212 E 42nd St, New York,
NY 10017, United States
ACCOMMODATION
Use the link here to book accommodation in The Westin New York Grand Central
GETTING THERE & PARKING
For help with working out routes to the venue and on-site parking information, please click HERE.
VISA LETTER
If you need a visa to attend the event, please let Heidi Fong know so that we can arrange a personal letter of invitation to assist with your application. Should you have any queries or require any further assistance, please do not hesitate to contact us.
NETWORKING RECEPTION - LIGHT READING COCKTAIL PARTY
We're delighted to welcome you to join the Light Reading team on 6th December in New York City, as we celebrate the finalists and winners of the 2022 Leading Lights Awards, and take some time to get together and reflect on the year over a drink, or two.
Date: 6th December
Time: 6:30pm - 10:30pm
Venue: East Village, NYC
To RSVP, please use the link HERE. You will then receive communications confirming the exact location.
Want your colleagues to join? If you have any questions, or anyone else who would like to attend, please don't hesitate to get in touch at francesca.greane@informa.com
SWAPCARD
We are using the event platform Swapcard for the 5G Transport & Network Strategies event app, primarily for networking. The network app will be open on 29th November to all attendees.
LOGGING IN TO SWAPCARD
Please follow instructions on the link HERE on how to sign up or log in to your profile.
SPEAKER PROFILES
We have loaded your details, along with your photo and biography, into the platform. If you have not yet sent these through, please send them through before 25th November 2022.
NETWORKING & MEETINGS
In order to make the most out of the event, we hope you will utilise the networking tools before and after your session.
You will be able to:
- Request Meetings
- Schedule Virtual Meetings
- Make New Connections
ADDITIONAL POLICIES
CODE OF CONDUCT
Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.
IMPORTANT
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.