Porte de Versailles,
Paris
SPONSOR LOGISTICS - THE PHYSICAL EVENT
Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19
PRE-EVENT CHECKLIST
In order to have a smooth running and successful event please use the below checklist for your pre-event preparations.
1. Your Stand – Shell Scheme & Name board Form (Health & Safety)
2. Your Meeting Room (Health & Safety)
3. Event Timings
4. Event Services
5. Scheduling Deliveries
6. Pass Registration & Contractor Access
7. Plan Your Travel
8. Vehicles & Parking
9. Code of Conduct
10. Sustainability
YOUR STAND - SHELL SCHEME
If you have purchased a shell scheme package, you will be required to complete the below three steps. For examples of how your package will look please see visual of a shell stands, to the right of this text.
Your shell scheme stand, 9-18sqm, will come with:
2 x Chairs - CH45WT STACKING CHAIR (WHITE)
1 x Table - TB04F MEDIUM STANDARD TABLE
1 x Bin - AC11BK BLACK WASTE BIN
1 x Carpet
1 x Socket Outlet
For visuals, please CLICK HERE
For all stands over 18sqm, please reach out to Sam for your inclusions.
1. Complete this HEALTH AND SAFETY FORM
2. Complete this FASCIA/NAMEBOARD FORM
3. Should you wish to order anything additional please go to the Event Services section on this page.
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
YOUR SHELL MEETING ROOM
If you have purchased a shell scheme meeting room package, you will be required to complete the below three steps. For examples of how your package will look please see visual of a shell stands, to the right of this text.
1. Your logo will be printed on one of the shell scheme panel close to the door and your meeting room number printed above the door. Please check the logo on the website HERE, as this is the logo we will use for printing.
2. Complete this HEALTH AND SAFETY FORM
3. Should you wish to order anything additional please go to the Event Services section on this page.
All meeting rooms will receive a key for the door which will need to be collected from *TBC* upon arrival.
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
FURTHER INFORMATION
EVENT TIMINGS
SET UP - SHELL SCHEME
Tuesday 21 September 18:00 - 20:00
REGISTRATION TIMES
Wednesday 22 September 08:00 - 18:00
Thursday 23 September 08:30 - 16:00
EXHIBITION OPENING TIMES
Wednesday 22 September 09:30 - 18:30
Thursday 23 September 10:45 - 16:30
BREAK DOWN -SHELL SCHEME
Thursday 23 September 17:00 - 22:00
**ALL TIMINGS LISTED HERE ARE SUBJECT TO CHANGE**
EVENT SERVICES
You can order additional services using the below portals.
EVENT PRO AV
To order AV please go to the online portal using the details below (note: the password is case sensitive lowercase)
Online Link: www.eventproav.co.uk/order
Password: uk
For a price list please click HERE
Contact: Carl Wilkes
Email: hiredesk@eventproav.co.uk or cwilkes@eventproav.co.uk
Tel: 0044 (0) 1827 250500
Here you can order additional services for your stand including, click each link for the corresponding order form.
GES ORDER FORMS - DEADLINE 23rd August 2021
-Furniture
-Graphics
-Electrical supplies
-Carpet
-Shell Scheme Extras
EXCEL ORDER FORMS - DEADLINE
-Piped Services - Monday 6th September
-Internet & Cabling - Monday 6th September
-Catering - Friday 17th September
-Stand Cleaning & Waste Service
Rigging - Please contact your account manager
All deadlines for service orders are on the forms, please complete by the deadline in order to finalize your order and avoid any surcharges, late orders may receive a charge of up to 20%.
PASS REGISTRATION
Passes
Pass registration will open shortly!
All staff must be registered on VISIT (our registration system) - shortly after your welcome email from us you will receive an email from noreply@gesevent.com enabling you to register your staff
CLICK HERE FOR GUIDE ON HOW TO REGISTER YOUR PASSES
Contractor Access
All exhibiting companies who have registered for the event will be able to gain entry to the show floor during set up.
Contractors who are only coming into the show to set up must fill out this form HERE, for each person who will be coming onsite, so that the venue can be notified. When they arrive at the ExCel they also need to sign in at a contractor’s entrance and sign a H&S declaration form, please ensure your contractors know which company they are working for or they will not be able to get into the building.
DELIVERIES
We strongly recommend that you use the Official Freight handler Exhibition Freighting GSM Ltd. for this event. Informa Tech cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries.
Lyn Morna
Tel: +44 (0)1732 885131
Email: lyn@ef-gsm.com
Wesbite: www.ef-gsm.com
We do not recommend sending the shipment direct to your stand, as the venue or Informa Tech will not sign for the goods on your behalf. If you chose to do this, you must be onsite to receive and sign for the shipment yourself at the time it arrives.
Please download the Exhibition Freighting GSM Ltd delivery and shipping information form CLICK HERE to download.
VENUE & ACCOMMODATION
VENUE
ExCeL Centre
Royal Victoria Dock,
1 Western Gateway,
London
E16 1XL
*Please note that the ExCeL Centre is now a CASHLESS venue.
ACCOMMODATION
For discounted rates on local hotels, we are partnered with HotelMap.
Please follow this link to view availability: hotelmap.com/events/MAZ3X-LV
SEND YOUR LOGO AND PROFILE
Please email the most up to date version of these types of logos and profile to Sam by 13 August.
1. ai. / eps Logo - high res file for banners
2. Jpeg Logo - low res file for website
3. 50-100 word company logo - for website
Please notify your operations contact if there are any changes to your logo/profile to what is currently being displayed on the website.
LEAD RETRIEVAL / DATA SCANNERS: VISIT CONNECT
Exhibitors can verify, rate, prioritize, monitor and respond to leads immediately. Not only that, you can assess the event as it unfolds against their own pre-set targets in order to continually assess return on investment. In short, Visit Connect puts the success of participation in the palm of an exhibitor's hand.
Scanners are now a Web Progressive App (WPA) instead of the previous hardware option. As well as being a more health and safety conscious solution, it is web based so there is no need to download anything to the phone. You and your colleagues can access your scanner via a link and it can be used an unlimited number of times on multiple devices.
The Visit Connect portal offers a complete overview of all the devices activated for an event; giving all the detail that is being captured at the event, as it is being captured, so exhibitors can decide how, and when, they follow up on prospect data.
Visit Connect gives exhibitors total control of their leads and stand personnel, pre, at and post event. They can assign lead capture licences, detail lead qualifying questions and answers, set lead targets and use the portal to follow up on leads to get the edge on their competition.
NAVIGATE DISRUPTION AND ACHIEVE GROWTH
Combining our expertise across research and consulting, media, events and training, we can work with you to:
- IDENTIFY - Evaluate opportunity or market change and its impact on your business
- POSITION - Focus your sales and marketing efforts through developing your segmentation, targeting and positioning strategy
- AMPLIFY - Engage with your target audience via Informa Tech’s digital and physical events and media platforms
Porte de Versailles,
Paris
AMPLIFY YOUR MESSAGE AND CONVERT YOUR PROSPECTS THROUGH INFORMA TECH'S MARKETING SERVICES
We offer a host of opportunities around 5G World to meet your business objectives all year round.
ADDITIONAL POLICIES
CODE OF CONDUCT
Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.
IMPORTANT
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.