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AfricaCom 2023
Core Agenda & Exhibition: 14-16 Nov
Partner Programmes & Digital Content: 14-16 NovCape Town International Convention Centre, Cape Town

Core Agenda & Exhibition: 14-16 Nov
Partner Programmes & Digital Content: 14-16 Nov,
Cape Town International Convention Centre, Cape Town

Welcome to Africa Tech Festival

Exhibition Manual - Space Only

Here you will find the relevant information and forms to complete for the event. If you have any questions, please contact your Operations Manager. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!

PRE-EVENT CHECKLIST

  1. YOUR STAND - SPACE ONLY
  2. VENUE SERVICES
  3. CTICC- CONTRACTORS & ACCESS
  4. GL EVENT SERVICES - COMPUSLORY
  5. GL EVENT SERVICES - ADDITIONAL
  6. SET UP & EVENT TIMINGS
  7. BREAKDOWN TIMINGS
  8. PASS REGISTRATION
  9. DELIVERIES & FREIGHT
  10. PARKING
  11. LOGO
  12. VENUE & ACCOMMODATION
  13. WIRELESS INTERFERENCE
  14. VISA INVITATION LETTER
  15. COULDN'T FIND WHAT YOU ARE LOOKING FOR?

YOUR STAND - SPACE ONLY

You will be provided with a space on the exhibition floor only. It is your responsibility to utilize and build in this space. Please check your contract for the exact size of your floor space and plan accordingly. 

What next? 

  1. Familiarise yourself with the STEP-BY-STEP PROCESS for signing off stands. 
  2. Read the  INFORMA RULES AND REGULATIONS HANDBOOK thoroughly before starting the design. 
  3. Review the STAND BUILD REGULATIONS.  You will be required to provide detailed, full dimensional stand plans for your space that adhere to these regulations. 
  4. Complete the full HEALTH & SAFETY PACK
  5. Submit the following by email to your Operations Manager no later than Friday 23 September 2022
    • detailed stand plan  
    • completed H&S pack 
      • Exhibitor’s Health & Safety Declaration 
      • Risk Assessment 
      • Method Statement 
    • BDM12 Form & SANS form (required if stand is over 2.9m high) 

Mark the email: “Africa Tech Festival 2022 Stand Plan for Approval (Stand xx / Hall xx)”.

REMINDERS: 

Once submitted should your design be classed as complex or over 4m in height you will be expected to provide structural calculations for your stand. 

If you have submitted a BDM12 Form, please ensure you contact Douwe Adema at the Adema Structural Consultancy to arrange for them to come and inspect your stand onsite and sign off your BDM13 form:  

Email: douwe@polka.co.za   Phone: +27 (0)84 705 2800 

ESSENTIAL INFORMATION - TIMINGS, EVENT SERVICES, DELIVERIES & PASSES

Please see below further information you may need regarding your presence at Africa Tech Festival.

VENUE SERVICES

You can order additional services from the venue by using the forms listed below or by contacting +27 021 410 5000 or e-mail Confex@cticc.co.za

Services
Catering - ORDER HERE
Beverages - ORDER HERE
Internet - ORDER HERE
Cleaning - ORDER HERE

The CTICC is the sole provider of all food and beverage within the event and outside Please see the following link for further information from the venue RE: BRINGING FOOD & BEVERAGE ONSITE

All orders are to be confirmed & paid for in full, prior to the Event.  All exact deadlines for service orders are on the forms. Please complete and pay them by the deadline in order to finalize your order and avoid any surcharges. Late orders may receive a charge of up to 20%.


Stand Staff - ORDER HERE

Evsol Staffing are the approved staffing supplier.  They can provide assistants and security staff for your stand.  For more information please contact admin@evsol.co.za and view their terms and conditions.

CTICC - CONTRACTORS & ACCESS

Please note that the CTICC have recently changed processes for suppliers to gain access to the space.

CTICC requires every person entering the site during buildup, or strike, to complete the induction before being allowed onsite to start work.

This can be done in two ways:

1. Read the Induction Manual and complete the Induction Confirmation Document. After completion, please email the Induction Confirmation Document to sheq@cticc.co.za.

or

2. Complete the online induction at: https://fritz315.editorx.io/cticc-induction; You can also book a physical induction session on the link mentioned which can be done onsite.

All contractors must then proceed to CTICC container to sign in and be issued with a colored wristband for the day.

Induction status will be verified at the entry container at CTICC 1.

Kindly note that should the above not be done prior to your build up day, you will be required to attend an induction upon arrival.


CTICC Parking & Logistics Manual

CTICC 2- IMPORTANT

The CTICC 2 marshaling yard is much smaller compared to CTICC 1, therefore for build-up and breakdown all small vehicles must park at P5. All larger vehicles will be allocated one hour each to offload at the CTICC 2 then proceed to park at the CTICC 1 marshaling yard. Due to the space, we cannot afford to have vehicles parked at the CTICC 2 marshalling yard due to traffic and major delays.

GL EVENT SERVICES - COMPULSORY

All stands MUST COMPLETE the stand plan diagram form to indicate where they want their power and additional services dropped.

Please DOWNLOAD HERE and return to bianca.vandewenter@gl-events.com by Tuesday18 October

GL Terms and Conditions

GL EVENT SERVICES - ADDITIONAL

Additional orders including power, carpet and furniture can be made using the following order forms:

If you prefer to use only one form for all of the above services please use the following order form and only select the items which you would like to order for your stand.

Order deadline Tuesday 18 October

If you have any questions please contact exhibitor services for GL Events - bianca.vandewenter@gl-events.com

SET UP & EVENT TIMINGS

SET UP

Friday 4 Nov 1pm - 8pm
Halls 1, 2, 3, 4A ONLY

Saturday 5 Nov 8am - 8pm
Halls 1, 2, 3, 4A ONLY
Saturday 5 Nov 1pm - 8pm
Halls 5 & 6

Sunday 6 Nov 8am - 8pm
ALL HALLS

Monday 7 Nov 8am - 2pm
ALL HALLS – no hard build to take place after 2pm

EXHIBITION

Tuesday 8 Nov 10am - 6pm
Wednesday 9 Nov 10am - 6pm
Thursday 10 Nov 10am - 4.30pm

NB Access to Exhibit Halls from 8am on show days with an exhibitor badge

REGISTRATION

Monday 7 Nov 3pm – 6pm
Exhibitors only
Tuesday 8 Nov 8am - 6pm
Wednesday 9 Nov 8am - 6pm
Thursday 10 Nov 8am - 4pm

BREAKDOWN TIMINGS

Breakdown will be from 4:30pm on Thursday 10 November for soft furnishings only.

Full breakdown can only begin once all shell scheme exhibitors are clear at 6.30pm.


Thursday 10 Nov 6:30pm - 10pm
ALL HALLS

Friday 11 Nov 8am - 8pm
ALL HALLS


You must be fully broken down and have vacated your hall by 8pm on Friday 11 November.

PASS REGISTRATION - Deadline: 1 November

The process for registering your passes this year has changed. Please see our how to guide on the steps needed to register your attendees.

You should have received a welcome email with your registration link but if you can't find this please let us know by contacting AfricaComOperations@informa.com

The deadline for you to register your passes is Friday 1 November.

WHAT DOES EACH PASS ALLOW?

SPONSOR & EXHIBITOR DELEGATE       
Access to conference, exhibition & lunch

STAND STAFF
Access to exhibition

STAND STAFF WITH LUNCH
Access to exhibition & lunch

VISIT CONNECT - LEAD RETRIEVAL

By using Visit Connect lead capture, exhibitors can:

  • Set sales leads targets, review progress live, in real-time, from the exhibition floor.
  • View and enhance prospect data, even as they meet.
  • Verify leads and rate them according to pre-set status, priority, value and interests.
  • Assign leads to colleagues for rapid follow-up.
  • View the sales pipeline and monitor forecasts.
  • Manage the follow-up process and track progress at the click of a button.

To purchase licences please visit the Visit Connect Web Shop.  Please note that you can only access this when logged into your partner account on Visit

DELIVERIES & FREIGHT

We strongly recommend that you use the official Africa Tech Festival freight handler Exhibition Freighting GSM Ltd. CTICC will not accept deliveries direct to the venue. Informa Tech cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries.


Please contact Exhibition Freighting GSM Ltd (EF-GSM)directly for a quote should you wish to send any materials to the event. Please CLICK HERE TO DOWNLOAD the RFP for EFS-GM. 

Please note the deadline to order these services is 4 weeks pre-event (10 October)

Tel: +44 (0) 1732 885 131
Fax: +44 (0) 1732 886 689
Email: Michael@ef-gsm.com
www.ef-gsm.com

PARKING

Parking at the CTICC is never a problem, with over 1400 secure, easily accessible on-site parking bays available to visitors.

  • The 1061 bays on P1 are accessed via the Buitengracht or Walter Sisulu Avenue/Long Street entrance and require a short walk across Convention Square to enter the CTICC 1. Accessible parking bays are available on all levels.
  • The 362 bays on P3 are situated in the CTICC 1 basement, which can be accessed via Heerengracht Street and FW de Klerk Blvd. This parking area has limited accessible parking bays. 
  • The 174 bays on P5 are situated in the CTICC 2 basement and can be accessed via FW de Klerk Blvd. This parking area has limited accessible parking bays.

Parking is not included in the venue rental, and guests are required to use the convenient pay-on-foot parking ticket kiosks to pay for their parking.

For a list of parking tariffs please check here.

LOGO & PROFILE

Please ensure you have sent an .eps version of your company logo to your Operations Manager or AfricaComOperations@informa.com by 23 September 2022. 

Please also check your current listing HERE. If your logo or profile is incorrect on the website, please contact your Sales Representative.

ACCOMMODATION & VENUE

VENUE

CTICC 1
Physical Address : Convention Square, 1 Lower Long Street, Cape Town 8001, South Africa

CTICC 2
Physical Address : Corner of Heerengracht & Rua Bartholomeu Dias, Foreshore, Cape Town 8001, South Africa

ACCOMMODATION 
We are pleased to offer discounted rates for Africa Tech Festival attendees. For more information and to book please see the following link:

https://africacom2022.iccommodate.co.za

WIRELESS INTERFERENCE

As per the CTICC Client Manual, private wireless routers, access points or broadcasts, i.e. any IEEE 802.11 wireless broadcasts, are not permitted within the CTICC. Private wireless networks are often unstable and do not function as intended during events. This is due to the myriad competing and overlapping wireless networks operating in close proximity to each other. The more wireless networks in operation, the more interference is generated resulting in a less stable wireless connection for all parties. In many cases, internet connectivity will not be possible at all via a wireless connection. It is for this reason that CTICC reserves the right to cease any Non-CTICC wireless networks in order to mitigate wireless interference in the venue.

In order to go some way to mitigate wireless interference, devices used to connect to CTICC’s wireless services must be 5GHz frequency band compatible. While 5GHz compatibility will not guarantee wireless access, it will improve the chances of achieving connectivity.

Please note that the CTICC always advise that event critical services, e.g. those for demonstrations or presentations use, are provided as a dedicated, hard wired connection. This will ensure that there is no interruption to internet connectivity, as would be the risk with a wireless internet service.

VISA INVITATION LETTER

If you require a VISA invitation from Informa to attend Africa, the editable template can be downloaded at the following link: https://tmt.knect365.com/africa-tech-festival/plan-your-visit

If you require a VISA invitation letter from a South African National to attend AfricaCom 2022, please contact Arnolettearnolettef@cticc.co.za ) at the CTICC providing the following information:

  • Full Name
  • Date of Birth
  • Company
  • Passport Number
  • Nationality

PLEASE NOTE

When choosing a contractor we strongly recommend you use a company that is a member of the Exhibition & Event Association of Southern Africa (EXSA). Below are a list of recommended companies:

  • 1 Up Exhibitions
  • Basilmin
  • Brandex (Pty) Ltd
  • Brand Sprout
  • Brilliant Branding
  • DK Designs
  • Expo Guys
  • Garona Communications
  • GL - events - Branches
  • Green Exhibitions
  • Happinest
  • Hott3D
  • Jane & Paul
  • Marketing Well
  • Maxode Trading and Projects CC
  • Scan Display
  • SSQ
  • The Exhibitionist
  • Twoway Exhibitions & Events
  • Whaam
  • Xzibit
  • Xhibit It

Further information and contact details can be downloaded HERE. If you have any questions, please contact your Operations Manager.

COULDN'T FIND WHAT YOU WERE LOOKING FOR?

Couldn't find what you were looking for?

Missing a service you need to order? - Download the full services catalogue for GL Events HERE

If you still have any questions please speak to your Operations Manager.

ADDITIONAL POLICIES

CODE OF CONDUCT

Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund. 

VIEW THE FULL POLICY HERE

SUSTAINABILITY

Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.  

Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:

Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral

Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.

Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.

Informa Checklist for Exhibiting Sustainably at a Physical Event