13-14 June 2023
Convene @ 22 Bishopsgate,
London
Welcome to Future Enterprise Networks
Exhibitor Manual
Here you will find the relevant information. Please ensure you read each section carefully and meet the required deadlines. If you have any questions, please contact Heidi at Heidi.Fong@informa.com. We look forward to working with you in making this a successful event!
YOUR PACKAGE & FURTHER INFORMATION
To ensure you have a smooth running and successful event please use the below checklist for your pre-event preparations:
- Check what your package includes
- Submit your H&S Form - DEADLINE: 9th June
- Register your staff - DEADLINE: 9th June
- Check Out the event timings including set up & breakdown
- Order additional AV services - DEADLINE: 6th June
- Plan your visit!
- Schedule your deliveries
- Read our additional policies
Your Stand - Table Top
Your table top package includes the following items:
- 1 x 6sqm space
- 1 x 6ft Trestle Table
- 2 x chairs
- 1 x power socket
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON-SITE
All exhibitors must complete the HEALTH & SAFETY FORM by 9th June
Register Your Staff - DEADLINE: 9th June
All staff must be registered on your unique VISIT registration portal. Shortly after your welcome email from us you will receive an email from tmt.registrations@informa.com enabling you to register your staff.
Please ensure you register your staff no later than 9th June
Please note the venue has a very strict access policy in order for your staff to access the building. For this event please ensure your team are prepared with the below on the day:
- Please bring the QR code sent to the registered email address to get access to the building. QR codes will be sent out to all registered attendees on 9th June and will come directly from the venue
- Please bring a form of ID or a business card to the Informa Tech Registration Desk on the 3rd Floor to print your badge
Event Timings
Monday 12th June
Set Up: 14:00 - 18:00
Tuesday 13th June
Registration: 08:00 - 17:00
Conference: 09:00 - 17:20
Exhibition: 08:00 - 19:20
Drinks Reception: 17:20 - 19:20
Wednesday 14th June
Registration: 08:00 - 17:00
Conference: 09:00 - 17:20
Exhibition: 08:00 - 17:20
Breakdown: 17:30 - 18:30
*Exhibitors can access from 07:30am on both 13th and 14th June.
Please note all timings are subject to change and will be updated here accordingly
AV Orders - DEADLINE: 6th JUNE
If you wish to hire any TV's, Laptops of Hardline Internet please submit an AV ORDER FORM to Mark Barry at mbarry@convene.com by 6th June
Please note you do not need to purchase exhibitor power this is included in your package already.
Venue, Travel & Accommodation
VENUE
22 Bishopsgate,
London
EC2N 4BQ
United Kingdom
Website: https://convene.com/locations/london/22-bishopsgate/
PARKING & GETTING TO THE VENUE
Click HERE for information on parking, local amenities, etc...
ACCOMMODATION
The cost of accommodation is not included in your pass. We have special rates with nearby hotels which you can BOOK HERE
TRAVEL
The cost of any flights, trains or transfers are not included, please arrange your own travel if necessary
SHIPPING MATERIALS
If you need to ship materials to the venue, we strongly recommend that you use the Official Freight handler Exhibition Freighting GSM for this event. The contact details for EF GSM are below:
EXHIBITION FREIGHTING GSM
Lyn Morna
Email: lyn@ef-gsm.com
Tel: +44 (0) 1732 885131
Fax: +44 (0) 1732 886689
www.ef-gsm.com
If you wish to ship materials directly to the venue without using our Official Freight handler, please refer to the shipping instructions from the venue here. For further information, please contact Amy Cox in Convene for shipping and delivery.
Note:
- All materials must be cleared by 6:30pm on 14th June.
Venue Access Q&A
I am planning to attend the event on both days, will I need a QR code for each day?
Yes, you will receive a QR code for each day of the event.
Guests can add their QR codes to their Apple/Google wallets on their smartphones for ease of use.
How can I get access to set up my booth?
You will receive a separate QR code specifically for 12th June to set up your booth. Set up is from 2pm-6pm, please do not arrive outside of these times as you will not get access to the event.
Guests can add their QR codes to their Apple/Google wallets on their smartphones for ease of use.
What if I have not received my QR codes via email?
- Please check your inbox for the sender 22 Bishopsgate (notify@22Bishopsgate.com) and the subject title “Your Appointment at 22 Bishopsgate”
- Please check your spam folders also.
- If you still cannot locate your emails, there may be a firewall issue at play. In this case, you can simply give your full name and show a photographic ID to the security team where the security team will then grant access.
If I am not registered for the event and want to turn up on the day, what happens?
22 Bishopsgate’s security team on the ground floor will assist by contacting Informa Tech. Informa Tech will require the full name of the person and the company name to check if they are registered/can be allowed access to the event. If approved, the venue will add the guest to the building access system. Once added, the security team will need to refresh their system whereby they will then see the guest’s name and the security team will grant access to the guest. The guest may be asked to show photographic ID.
ADDITIONAL POLICIES
CODE OF CONDUCT
Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.
PHOTOGRAPHY
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.
DATA PROTECTION
Informa Tech do not sell, nor distribute, attendee contact information in accordance with established privacy policies. Any company claiming to have such information to sell is not affiliated with the event, or its parent company Informa, and do not have access to our confidential records.