Porte De Versailles,
Paris
Welcome to Open RAN World 2023!
Speaker Logistics Manual
Here you will find the relevant information for your session(s) at Open RAN World 2023. Please ensure you read each section carefully and meet the required deadlines. If you have any questions, please contact Grey Bui (Grey.Bui@informa.com). We look forward to working with you in making this a successful event!
Speaker Logistics
REQUIRED INFORMATION
Please send below information to Grey ASAP, if you have not already done:
- 100 word biography
- High-res head shot photo
- Mobile number
- Dietary Requirements
- Special assistance – please inform us if you require any specific assistance at the venue.
SPEAKER INFORMATION
As a Speaker, please arrive at least one break in advance of your session and adhere to the guidelines below:
- Please check your session(s) on the latest agenda here. If you have any queries regarding the agenda please contact the producers.
- The room will be equipped with a laptop, data projector, screen and microphone. Please let us know if you require any other equipment.
- If you wish to present from your personal Mac computer, you will need to bring your own adapter to connect to the system.
- If you would prefer your presentation not to be made available to delegates on the conference website/event app, please let us know.
- Please bring an updated version of your presentation on a USB drive to the event, just in case!
VENUE & ACCOMMODATION
VENUE
Hotel Palace Berlin
Budapester Str. 45
10787 Berlin
ACCOMMODATION
We have a special room block at the Hotel Palace Berlin.
Bookings after the 28 March cut-off date will be upon request and availability.
There are 3 ways for you to secure your accommodation:
1. Book directly on the Hotel Palace Berlin website.
2. Book by emailing res@palace.de with discount code 'Informa Tech'
3. Simply give a call on +49 30 2502 1190 and quote 'Informa Tech'
*Please note the cost of accommodation is not included in your pass*
PARKING & HOW TO GET THERE
For more on-site parking and transportation information, please visit HERE.
YOUR ROLE - PRESENTER
Please upload your presentation HERE by 12th April as a PPT file. Ensure you bring a backup of your presentation on USB.
- A laptop, data projector, screen and microphone will be provided. Please let us know if you require any other equipment.
- To avoid any potential technical problems on the day, please let us know by return if you have any particular technical requirements such as internet access on stage, non-standard software, running of movies/audio, or custom fonts.
- Any specific company fonts will need to be provided by 12th April.
- Presentations should be submitted in English and in 16:9 format with a minimum font size of 24 so that text is easily legible. Do not send a PDF file.
- Presentations will be made from a centralised laptop. A remote mouse will be provided.
- Please bear in mind the time allocated which includes 5 minutes for questions.
- Please ensure that you are in the session room at the beginning of the break before your presentation to check your slides.
- All videos should be provided in .h264 format in the highest res possible .mov or.mp4. Should you have a different format, please check this with you Speaker Manager ASAP.
YOUR ROLE - CHAIR & MODERATOR
- The Chair will introduce the stand alone speakers and moderators.
- Moderators should welcome and introduce their panelists.
- Before the event, the producer will connect moderators with the panelists to make introductions.
- Moderators should give an introduction to the subject and moderate the discussion in the panel remembering to include questions from the floor.
- At the end of the session, wrap up with some closing remarks.
- An information pack with biographies will be provided before event.
Chairs & Moderators are NOT required to submit slides
YOUR ROLE - PANELLIST
- Before the event, the producer will connect you to the moderator and other panelists to make introductions.
- Discuss with the moderator and other panelists questions to be discussed during the panel.
Panellists are NOT required to submit slides
REGISTRATION
As a speaker you will automatically be registered for the live event and the event app. To be registered, your Speaker Manager will need the speakers email address.
Your Pass
As a valued speaker, you will have an 'All-Access Delegate Pass'. This will give you access to all areas of the event, free of charge.
For registration please bring a business card or a form of ID to avoid any confusion.
VISA INVITATION LETTER
If you need a visa to attend the event, please contact your Speaker Manager for a personal letter of invitation to assist with your application. Please include the following details:
Full name on Passport:
Job Title & Company:
Passport number:
Nationality:
Date of Birth:
SWAPCARD
Open RAN World is powered by Swapcard.
The platform will be launched and available to all to ensure you have enough time to complete your profiles and familiarise yourself with the platform. Our team will be on hand throughout the whole process to ensure you get the best experience possible!
Log In to Swapcard
Please follow instructions on the link HERE on how to sign up or log in to your profile.
We hope you find the platform intuitive to use, should you need any help you can use the HOW TO GUIDE or visit the Swapcard help center for FAQs.
ADDITIONAL POLICIES
CODE OF CONDUCT
Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.
IMPORTANT
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.