25-27 April 2023
Hotel Palace Berlin
WELCOME TO OPEN RAN WORLD co-located with 6G SUMMIT 2023
Sponsor & Exhibitor Manual
Here you will find the relevant information and forms to complete for the event. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!
Informa AllSecure is Informa’s approach to enhanced health and safety standards at our events following COVID-19
YOUR STAND
YOUR STAND - TABLE TOP
The table top package includes the following items:
- 1 x 6sqm space
- 1 x 180cm x 45cm trestle table
- 2 x chairs
- 1 x power socket
- 1 bin
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
All exhibitors must complete the HEALTH & SAFETY FORM by 24th March
EVENT SERVICES
AV
Event Pro are the official audio-visual supplier for this event. Whether you need TV screens, iPads or anything in between, they can help!
Access the AV Portal here: www.eventproav.co.uk/order
Password: eu (lowercase)
Important: The order deadline is 3rd April. Orders placed after this date will be subject to a 20% surcharge.
FURNITURE & ELECTRICITY
You are provided with a table, 2 chairs and access to power as standard. If you would like anything additional, please contact Clare
WI-FI
Complimentary wi-fi is available in the event.
If you would like to order a wired internet connection, please contact Clare who will put you in contact with the venue.
PASS REGISTRATION
You will shortly receive an email containing a link to register your staff passes through the Visit by GES system. The deadline for you to register your passes is Friday 7th April. If you have not received this, please contact Clare
In the interest of security, badges will be supplied and must be worn at all times at the venue.
ADDITIONAL PASSES
If you wish to have additional passes that are not included in your contract, please contact your account manager.
ACCOMMODATION & TRAVEL
ACCOMMODATION
The cost of accommodation is not included in your pass.
We have a special room rate at the Hotel Palace Berlin of €185+VAT (single use) and €205+VAT (double use) per room, per night on 25th April – 27th April and includes breakfast. To receive the special rate attendees must book using the below link/email address/telephone number and using the code “Informa Tech“.
The cutoff date is 28th March. Bookings after the cutoff date will be upon request and availability.
Booking link:
German: https://onepagebooking.com/palace/allotments/10957?allotmentcode=InformaTech&lang=de
English: https://onepagebooking.com/palace/allotments/10957?allotmentcode=InformaTech&lang=en
E-Mail: res@palace.de
Phone: +49 30 2502 1190
TRAVEL
The cost of any flights, trains or transfers are not included, please arrange your own travel if necessary.
SHIPPING AND FREIGHT
EXHIBITION FREIGHTING GSM
We strongly recommend that you use the Official Freight handler Exhibition Freighting GSM for this event. The contact details for EF GSM are below:
- Lyn Morna
- Email: lyn@ef-gsm.com
- General contact number: +44 (0) 1732 885131
- Contact DDI: +44 (0)1732 926341
- Shipping Information Form
YOUR OWN SERVICE PROVIDER
If you choose not to use the official freight handler, please use the following delivery instructions:
- Goods can be delivered up to 1 working day before your event. Any shipment arriving before this time will not be accepted.
- All items must be correctly labelled (Please use the delivery labels below).
- Informa Tech & the venue cannot clear any customs for any event nor are they responsible for any delays.
- Informa Tech & the venue cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries.
SHIPPING LABEL DETAILS
- Hotel Palace Berlin
Budapester Str. 45, Berlin, 10787, Germany - Event: Open RAN World co-located with 6G Summit 2023
- Exhibitor Name: [YOUR COMPANY]
- Meeting room: Europa 2, 3, & 4
- Stand number: [YOUR COMPANY NAME & STAND NUMBER]
VENUE
Venue Address:
Hotel Palace Berlin
Budapester Str. 45, 10787 Berlin, Germany
Phone: +49 30 25020
Website: https://www.palace.de/
SET UP TIMINGS
Set up:
25th April - 6pm - 8pm
Break down:
27th April - from 4.30pm
MAXIMISE YOUR PARTICIPATION
There are plenty of co-marketing opportunities available to ensure you meet the buyers you want to see at the event and help maximise your ROI. Below are just some examples.
• Social banners and email signatures
We can design and supply you with customised banners, signatures and social cards featuring your logo as well as information on your participation.
• Co-branded HTML e-invites & registration pages
A lot of our partners ask us for co-branded invites which they can send to their contacts which are bespoke to your involvement in the show whether you're speaking, sponsoring or exhibiting. On top of that, we also create custom registration pages so you can really take ownership of your invitation campaign.
• Posts/reposts on social media
We are happy to repost/engage with any announcement you may have – just let us know and we’ll be ready.
• Your content
We’re always looking to enrich our dialogue with our audience, if you have an editorially significant piece of content, we’re more than happy to consider sharing it with our content team.
Reach out to your Marketing contact Jingwen He at jingwen.he@informa.com
EVENT RESOURCE CENTRE
Extend your visibility pre and post event with our event resource centre.
This guide will highlight key moments and sponsors from the event, promoting your brand in the lead up to the live event and for six weeks post event.
Materials required will be outlined in your collection form and pertain to sponsorship level.
The link for your specific collection form would have been supplied to you by the Customer Success Lead for Open RAN World, Conor Walker. If you have not submitted your assets or are missing the linking, please reach out to him here and he will be happy to send it over.
All materials are required no later than three weeks before the live event begins, but we recommend submitting them sooner to gain maximum exposure.
INVITE YOUR CUSTOMERS
If you have any operator customers you would like to invite to the event, please do reach out to your VIP contact to arrange a free pass for them, or alternatively, please feel free to share this link;-
https://register.visitcloud.com/survey/0y12lgs8v8w74?utm_source=SPEX+Manual&utm_medium=referral&utm_campaign=VIP&utm_id=ORANW
Reach out to your VIP contact Olivia Cox at olivia.cox@informa.com
SUSTAINABILITY
- We aim for all of our events to be run in an environmentally and socially responsible way whilst seeking to inspire sustainable development in our markets.
- We do this not only because more than 80% of our attendees tell us that they care that our events are run in a responsible manner, but because it is the right thing to do for our customers, colleagues, and the communities we serve.
- We would like to encourage you to join our sustainability efforts by completing the 10 point checklist enclosed in this document.
- By working together, we can make the event more memorable, meet our audience’s expectations and reduce wasted time, resources, and costs.
COULDN'T FIND WHAT YOU WERE LOOKING FOR?
If you still have any questions, please feel free to contact:
Clare Heath
Email: clare.heath@informa.com
Conor Walker
Email: Conor.Walker@informa.com
ADDITIONAL POLICIES
CODE OF CONDUCT
Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.
PRIVACY INFORMATION
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.