Embassy Suites by Hilton Denver Downtown Convention Center, Denver, CO
Exhibitor Manual
The Exhibitor Manual will provide you with all the relevant information you may need for the event, so please make sure you read through each section carefully before the event and meet any applicable deadlines.
Event Information
Venue Details
Embassy Suites by Hilton Denver Downtown Convention Center
1420 Stout Street
Denver, CO, 80202
United States
Website: click here
The exhibition will be taking place in the Cripple Creek Ballroom which will be located on the Second Floor.
The conference sessions will be taking place in the Silverton Ballroom also located on the Second Floor.
Event Timings
SET UP
11th March 3:00PM - 5:00PM
EVENT
12th March
Registration: 08:00AM - 5:00PM
Exhibition: 08:00AM - 6:00PM
Conference: Please see the agenda here
Cocktail Reception: 5:00PM - 6:00PM
13th March
Registration: 08:30AM - 3:00PM
Exhibition: 8:30AM - 4:00PM
Conference: Please see the agenda here
BREAKDOWN
13th March: 4:00PM - 5:00PM
*IMPORTANT: Please note that these timings are subject to change
WHAT'S NEXT?
- Submit an .ai or .eps logo and a .jpeg or .png logo to Customer Success as soon as possible
- Book your accommodation at the venue by the 13th February
- Complete the electronic Heath and Safety Form by 1st March.
- Register your staff by 11th March.
- Order any AV services or equipment for your table top by the 27th February on the following link
- Review our additional policies
Exhibition Details
Exhibition Room
Exhibition Room Details:
- Room: Cripple Creek Ballroom
- Floor: 2nd Floor
- Floor covering: Carpet
Security
Exhibitors should man their stands at all times, including during coffee breaks, lunches and receptions. Items left on the stand unattended i.e laptop computers are the responsibility of the Exhibitor. Informa Tech take no responsibility for any loss, or damage.
To access the event floorplan please click here.
Your Stand - Table Top
Your Table Top stand includes:
- One 6’ long x 2’ wide table with table skirt and 2 chairs
- Approximately 2’ space off to the side of your table for a free-standing banner or poster
- Easel stand, power outlet, or AV rental, are available upon request
Should you wish to arrange any additional AV services or equipment hire for your table top, please use this link.
Please also note that all table top exhibitors are strictly prohibited from hanging, or sticking, anything to the walls of the hotel. The full guidelines for table top exhibitors are available here.
Compulsory Responsibilities
Submit your Company Profile & Logo
If you have not already done so, please email the most up to date version of the below types of logos plus your company profile to sp-customersuccess@informa.com as soon as possible.
- .ai or .eps file for banners
- .jpeg or .png or .pdf file for website
If you need to make any changes, please email sp-customersuccess@informa.com
Complete the Health & Safety Form
Please ensure that you read for the full guideline on table top exhibitors available here and complete the Health and Safety questionnaire available here by the 1st of March.
Register Your Staff
All staff must be registered on Exhibitor Portal. After your welcome email from us you will receive an email from sp-customersuccess@informa.com enabling you to register your staff.
Please ensure you register your staff no later than 11th of March.
If you need a visa to attend the event, please contact sp-customersuccess@informa.com who can assist you with receiving the letter to support your VISA application.
FURTHER INFORMATION
Accommodation
The cost of accommodation is not included in your pass.
We have special rates with the conference hotel which you can book via this link.
Please ensure that you book your accommodation before the 13th February to take advantage of the preferential rate.
Plan Your Travel
The cost of any flights, trains or transfers are not included, please arrange your own travel if necessary.
We would like to encourage visitors to use public transports to get to the venue where possible.
For help with working out routes to the venue please click here.
Parking
Self-parking: Not available
Valet parking:$56.00
EV charging: Nearby, 5 miles
Secured: Available
Covered: Available
In/out privileges: Available
Deliveries
Parcels for Cable Next-Gen Technologies & Strategies 2024 may be delivered up to three (3) days prior to the event. The shipment must be addressed to the guest responsible for claiming the parcel at the hotel. Parcels should be addressed to:
Guest Name, Date of Arrival
Group Name
C/O Embassy Suites Denver Downtown Convention Center
1420 Stout Street
Denver, CO 80202
USA
The hotel requires advanced notice of the shipment and number of boxes. If you plan on sending any parcels to the hotel, please let us know so we can inform the hotel about them.
Boxes should be numbered 1 of 5, 2 of 5, 3 of 5, etc. Deliveries of more than (1) one box will be assessed a handling fee.
The hotel handling fees are as follows:
- 2-5 boxes, $5.00 per box;
- 6-25 boxes, $10.00 per box.
- The fee for more than 26 boxes or boxes of unusual size or weight will be negotiated. Any large boxes or any materials requiring handling and delivery will be assessed an additional $250.00 flat fee.
Please make prior arrangements to have your boxes returned to your organization. Should the hotel ship your boxes back to your organization they will be subject to a handling fee of $10.00 per box and $100.00 per pallet. Any large boxes or any materials requiring handling and delivery will be assessed an additional $250.00 flat fee. The Sales Office must be notified in advance to assure proper acceptance of these items. Boxes left behind one week, will be discarded.
If shipping a pallet, please let your freight provider know that the hotel does not have a proper loading dock at the hotel, and they will need to do final delivery via a lift-gate truck.
Hotel will not be responsible for any shipping charges, damages or loss to any packages or boxes.
ADDITIONAL POLICIES
CODE OF CONDUCT
Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.
PHOTOGRAPHY
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.
DATA PROTECTION
Informa Tech and Cable Next-Gen Technologies & Strategies do not sell, nor distribute, attendee contact information in accordance with established privacy policies. Any company claiming to have such information to sell is not affiliated with Cable Next-Gen Technologies & Strategies, or its parent company Informa, and do not have access to our confidential records.