Exhibitor Manual

Embassy Suites by Hilton Denver Downtown Convention Center

1420 Stout Street

Denver, CO, 80202

United States

Website: click here

The exhibition will be taking place in the Crestone Ballroom which will be located on the Third Floor.

The conference sessions will be taking place in the Crystal Ballroom also located on the Third Floor.

EXHIBITION SET UP

24th March: 3:00PM - 5:00PM

EVENT

24th March

Registration: 09:00AM - 5:00PM

Conference: Please see agenda here

25th March

Registration: 08:00AM - 5:00PM
Exhibition: 08:00AM - 6:00PM
Conference: Please see the agenda here
Cocktail Reception: 5:00PM - 6:00PM

26th March

Registration: 08:30AM - 3:00PM
Exhibition: 8:30AM - 4:00PM
Conference: Please see the agenda here

BREAKDOWN

26th March: 4:00PM - 5:00PM

*IMPORTANT: Please note that these timings are subject to change

Exhibition Room Details:

• Room: Crestone Ballroom
• Floor: 3rd Floor
• Floor covering: Carpet

Security

Exhibitors should man their stands at all times, including during coffee breaks, lunches and receptions. Items left on the stand unattended i.e laptop computers are the responsibility of the Exhibitor. Informa Connect take no responsibility for any loss, or damage.

To access the event floorplan please click here.

Your Table Top stand includes:

• One 6’ long x 2’ wide table with table skirt and 2 chairs
• Approximately 2’ space off to the side of your table for a free-standing banner or poster
• Easel stand, power outlet, or AV rental, are available upon request

Should you wish to arrange any additional AV services or equipment hire for your table top, please use this link.

Please also note that all table top exhibitors are strictly prohibited from hanging, or sticking, anything to the walls of the hotel. The full guidelines for table top exhibitors are available here.

The cost of accommodation is not included in your pass.

We have special rates with the conference hotel which you can book via this link.

Please ensure that you book your accommodation before the 19th February to take advantage of the preferential rate.

The cost of any flights, trains or transfers are not included, please arrange your own travel if necessary.

We would like to encourage visitors to use public transports to get to the venue where possible.

For help with working out routes to the venue please click here.

Self-parking: Not available

Valet parking: $26 for 0-8 hours or $58 for anything 8+/overnight

EV charging: Nearby, 5 miles

Secured: Available

Covered: Available

In/out privileges: Only available to hotel guests

Parcels for Cable Next-Gen Technologies & Strategies 2025 may be delivered up to three (3) days prior to the event. The shipment must be addressed to the guest responsible for claiming the parcel at the hotel. Parcels should be addressed to:

Guest Name, Date of Arrival

Group Name

C/O Embassy Suites Denver Downtown Convention Center

1420 Stout Street

Denver, CO 80202

USA

Boxes should be numbered 1 of 5, 2 of 5, 3 of 5, etc. Deliveries of more than (1) one box will be assessed a handling fee.

The hotel handling fees are as follows:

• 2-5 boxes, $5.00 per box;
• 6-25 boxes, $10.00 per box.
• The fee for more than 26 boxes or boxes of unusual size or weight will be negotiated. Any large boxes or any materials requiring handling and delivery will be assessed an additional $250.00 flat fee.

The hotel requires advanced notice of shipment to items of heavy (over 50 pounds) or large packages. If you plan on sending any parcels over this size to the hotel, please let us know so we can inform the hotel about them.

Please make prior arrangements to have your boxes returned to your organization. Should the hotel ship your boxes back to your organization they will be subject to a handling fee of $10.00 per box and $100.00 per pallet. Any large boxes or any materials requiring handling and delivery will be assessed an additional $250.00 flat fee. The Sales Office must be notified in advance to assure proper acceptance of these items. Boxes left behind one week, will be discarded.

We do not have a shipping facility on-site, so please make prior arrangements to have your boxes returned to your organization with a prepaid return label. We do ask that you schedule a pickup with the courier to pick up from the hotel front desk (4^th Floor). Boxes left behind two weeks, will be discarded.

If shipping a pallet, please let your freight provider know that the hotel does not have a proper loading dock at the hotel, and they will need to do final delivery via a lift-gate truck.

Hotel will not be responsible for any shipping charges, damages or loss to any packages or boxes.