Exhibitor Manual

SET UP

13th March 5:00pm - 7:00pm

EVENT

14th March 

Registration 8:00am - 9:00am

Exhibition 09:00am - 6:30pm

Conference: 9:00am - 5:00pm

Networking Reception: 5:00pm - 6:00pm

15th March

Registration 8:00am - 9:00am

Exhibition 09:00am - 4:00pm

Conference: 9:00am - 3:40pm

BREAKDOWN

15th March 4:00pm - 8:00pm

*IMPORTANT: Please note that these timings are subject to change

Exhibition Room Details:

• Room: Cripple Creek Ballroom
• Floor: 2nd Floor
• Floor covering: Carpet

Security:

Exhibitors should man their stands at all times, including during coffee breaks, lunches and receptions. Items left on the stand unattended i.e laptop computers are the responsibility of the Exhibitor, Informa Tech take no responsibility for any loss or damage.

Your table top stand:

• Comes with One 6’ long x 2’ wide table with table skirt provided by the hotel.
• Approximately 2’ space off to the side of your booth for a free-standing banner or poster
• Easel stand, power outlet and AV rental is available upon request

1. Read HERE for the full guideline on table top exhibitors.
2. Complete this (CLICK HERE) HEALTH AND SAFETY FORM by 3rd March, 2023
3. Should you wish to order anything additional, please download the form HERE to directly order from the venue and AV supplier.

Please also note that all table top exhibitors are strictly prohibited from hanging or sticking anything to the walls of the hotel.

Event Passes – Please check your package for your entitlement.

Please use the link in the email sent by Gessica Tempobuono - Gessica.tempobuono@informa.com to ensure your passes are registered in time for the event.

If you have not already done so, please email the most up to date version of the below types of logos plus your company profile to gessica.tempobuono@informa.com ASAP.

1. .ai or .eps file for banners

2. .jpeg or .png or .pdf file for website

3. 50-100 word company profile for website

If you need to make any changes, please email gessica.tempobuono@informa.com

VENUE

Embassy Suites Denver Downtown Convention Centre 

1420 Stout St, Denver 

ACCOMMODATION

Use the link here to book accommodation at a discounted rate.

For help with working out routes to the venue and on-site parking information, please click HERE.

If you need a visa to attend the event, please let Gessica Tempobuono know so that we can arrange a personal letter of invitation to assist with your application. Should you have any queries or require any further assistance, please do not hesitate to contact us.

SHIPPING, RECEIVING AND STORAGE

Parcels for events held in the hotel may be delivered up to three (3) days prior to your event. The shipment must be addressed to the guest responsible for claiming the parcel at the hotel. Parcels should be addressed to:

Guest Name, Date of Arrival

Group Name

C/O Embassy Suites Denver Downtown Convention Center

1420 Stout Street

Denver, CO  80202

The hotel requires advanced notice of the shipment and number of boxes.  Boxes should be numbered 1 of 5, 2 of 5, 3 of 5, etc. Deliveries of more than (1) one box will be assessed a handling fee. Our box handling fees are as follows:  2-5 boxes, $5.00 per box; 6-25 boxes, $10.00 per box. The fee for more than 26 boxes or boxes of unusual size or weight will be negotiated. Any large boxes or any materials requiring handling and delivery will be assessed an additional $250.00 flat fee. Please make prior arrangements to have your boxes returned to your organization.  Should the hotel ship your boxes back to your organization they will be subject to a handling fee of $10.00 per box and $100.00 per pallet. Any large boxes or any materials requiring handling and delivery will be assessed an additional $250.00 flat fee. The Sales Office must be notified in advance to assure proper acceptance of these items.  Boxes left behind one week, will be discarded.