March 2024, Denver
Embassy Suites Downtown Convention Center Hotel, Denver, CO
The Exhibitor Manual will provide you with all the relevant information you may need for the event, so please make sure you read through each section carefully before the event and meet any applicable deadlines.
Please read the below details to ensure you are fully prepared for the Cable Next Generation event in March.
13th March 5:00pm - 7:00pm
Registration 8:00am - 9:00am
Exhibition 09:00am - 6:30pm
Conference: 9:00am - 5:00pm
Networking Reception: 5:00pm - 6:00pm
Registration 8:00am - 9:00am
Exhibition 09:00am - 4:00pm
Conference: 9:00am - 3:40pm
15th March 4:00pm - 8:00pm
*IMPORTANT: Please note that these timings are subject to change
EXHIBITION ROOM DETAILS
Exhibition Room Details:
- Room: Cripple Creek Ballroom
- Floor: 2nd Floor
- Floor covering: Carpet
Exhibitors should man their stands at all times, including during coffee breaks, lunches and receptions. Items left on the stand unattended i.e laptop computers are the responsibility of the Exhibitor, Informa Tech take no responsibility for any loss or damage.
YOUR STAND - TABLE TOP
Your table top stand:
- Comes with One 6’ long x 2’ wide table with table skirt provided by the hotel.
- Approximately 2’ space off to the side of your booth for a free-standing banner or poster
- Easel stand, power outlet and AV rental is available upon request
- Read HERE for the full guideline on table top exhibitors.
- Complete this (CLICK HERE) HEALTH AND SAFETY FORM by 3rd March, 2023
- Should you wish to order anything additional, please download the form HERE to directly order from the venue and AV supplier.
Please also note that all table top exhibitors are strictly prohibited from hanging or sticking anything to the walls of the hotel.
Event Passes – Please check your package for your entitlement.
Please use the link in the email sent by Gessica Tempobuono - Gessica.email@example.com to ensure your passes are registered in time for the event.
COMPANY LOGO & PROFILE
If you have not already done so, please email the most up to date version of the below types of logos plus your company profile to firstname.lastname@example.org ASAP.
1. .ai or .eps file for banners
2. .jpeg or .png or .pdf file for website
3. 50-100 word company profile for website
If you need to make any changes, please email email@example.com
BOOK YOUR ACCOMMODATION
Embassy Suites Denver Downtown Convention Centre
1420 Stout St, Denver
Use the link here to book accommodation at a discounted rate.
GETTING THERE & PARKING
For help with working out routes to the venue and on-site parking information, please click HERE.
If you need a visa to attend the event, please let Gessica Tempobuono know so that we can arrange a personal letter of invitation to assist with your application. Should you have any queries or require any further assistance, please do not hesitate to contact us.
SHIPMENTS TO THE VENUE
SHIPPING, RECEIVING AND STORAGE
Parcels for events held in the hotel may be delivered up to three (3) days prior to your event. The shipment must be addressed to the guest responsible for claiming the parcel at the hotel. Parcels should be addressed to:
Guest Name, Date of Arrival
C/O Embassy Suites Denver Downtown Convention Center
1420 Stout Street
Denver, CO 80202
The hotel requires advanced notice of the shipment and number of boxes. Boxes should be numbered 1 of 5, 2 of 5, 3 of 5, etc. Deliveries of more than (1) one box will be assessed a handling fee. Our box handling fees are as follows: 2-5 boxes, $5.00 per box; 6-25 boxes, $10.00 per box. The fee for more than 26 boxes or boxes of unusual size or weight will be negotiated. Any large boxes or any materials requiring handling and delivery will be assessed an additional $250.00 flat fee. Please make prior arrangements to have your boxes returned to your organization. Should the hotel ship your boxes back to your organization they will be subject to a handling fee of $10.00 per box and $100.00 per pallet. Any large boxes or any materials requiring handling and delivery will be assessed an additional $250.00 flat fee. The Sales Office must be notified in advance to assure proper acceptance of these items. Boxes left behind one week, will be discarded.
CODE OF CONDUCT
Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole. Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateralCommunity: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.