Network X Americas 2026
Exhibitor Manual
For Booths & Meeting Room Clients
Here you’ll find all the relevant information you’ll need for the event.
Please ensure you read through each section carefully and meet any applicable deadlines to ensure a successful, smooth-running event. If you have any questions please reach out to Customer Success!
CONTENTS
EVENT INFORMATION
WHAT'S NEXT?
If you have purchased a Booth or Meeting Room Package, please complete each action before the deadline specified.
For any questions, contact the Customer Success Team
ACTIONS & DEADLINES
| WHAT | WHERE | WHEN |
| SUBMIT YOUR LOGO (AI/EPS and JPEG/PNG) | Fill out the onboarding form | ASAP |
| ORDER YOUR BOOTH GRAPHICS | Go to Freeman webshop | 20th April |
| CONFIRM YOUR BOOTH NAME (Displayed on identification sign) | Email Customer Success | 20th April |
| FREIGHT HANDLING | Go to Freeman Webshop | 20th April |
| CLEANING & WASTE | Go to Freeman webshop | 20th April |
| ADDITIONAL SERVICES - STAND CONTRACTOR (Furniture, Labor, etc.) | Go to Freeman webshop | 20th April |
| PASS REGISTRATION (Register your staff for the show) | Go to the Exhibitor Portal | 24th April |
| COMPLETE THE HEALTH & SAFETY FORM (Mandatory) | Health & Safety Form | 24th April |
| AV ORDERS | Fill out the order form | 1st May |
| CATERING ORDERS | Contact ICC | 4th May |
| VENUE SERVICES (Additional Power & Internet) | Go to ICC webshop | 11th May |
| Scroll down for more information and carefully read through each section to ensure you have a successful and smooth-running event. | ||
YOUR PACKAGE INCLUSIONS
Below you will find details about the inclusions for Booths and Meeting Rooms.
Please refer to your contract, or Welcome Email, if you are unsure of your contracted package.
Please note visuals are for reference only. Actual stand size and layout will depend on your contracted package.
PIPE & DRAPE BOOTH
Your package will include:
- 8' High Backwall Drape Color: Black
- 3' High Sidewalls Drape Color: Black
- 1 x 6' Trestle table with skirting and table linen
- 2 x Chair
- 1 x Wastebin
- 1 x Identification sign with text print Company Name and Stand Number (Size: 11'h x 17'w)
- 1x Power socket
*The exhibit area & stands are carpeted.
Please confirm the Exhibiting Name for your 11” X 17” Booth Identification Sign (included with booths 300 sq ft or less), by emailing the Customer Success Team.
If you are planning to upgrade/modify your booth from the standard package, please email the Customer Success Team to get more information and instructions.
FIXED MEETING ROOM
All fixed meeting rooms are located on the third floor of the venue.
Your Fixed Meeting Room package will include:
- 10-person boardroom set-up with table and chairs
- 1 x Digital signage outside the meeting room with the company
If you desire a different set-up (rounds, classroom/theater, etc.), you may request a different set-up with the Customer Success Team.
Note: any additional setups, including a room change during the event, may incur a fee at the expense of the exhibitor.
If you wish to order additional AV, furniture and catering, please refer to the "Specialty Contractors" section with order forms on the Freeman Webshop.
COMPULSORY RESPONSIBILITIES
HEALTH & SAFETY FORM
Health & Safety at our shows is extremely important to keep EVERYONE safe.
Before arriving onsite we ask all exhibiting companies to complete the Health & Safety Form. It's a requirement for all companies to read through the Informa Rules & Regulations Handbook & complete the H&S form.
If the form has not been submitted, or is not completed to an appropriate standard, Informa reserves the right to refuse build/admission to the show or ask you/your stand contractor (if applicable) to resubmit the form with further information.
IMPORTANT: All forms are due for submission by April 24.
YOUR EXHIBITING NAME
Please check your BOOTH NAME on the Freeman Webshop and confirm it to the Customer Success Team.
We will not be able to change your name onsite, please make sure you provide the correct information before the April 20.
ADDITIONAL EVENT SERVICES
BOOTH SERVICES - FREEMAN
Freeman is our main contractor for Network X Americas 2026 and they provide a variety of services to enhance your participation at the event:
- Graphics
- Furniture Packages
- Order forms for additional items
- Shipping, Drayage and Material Handling
- Labor and Equipment Information
- Cleaning & Waste
Important: If you haven't confirmed your stand number/location with us, you won't be able to order via the Freeman portal.
Discount Rate Deadline: 04/20/2026
Please place your order on the Freeman Webshop by the deadline in order to avoid any disappointment or surcharges.
VENUE SERVICES
ICC is our official venue representative for Network X Americas 2026. Please kindly place the order before the deadline if you need the services below:
- Electrical
- Internet/Technical
Please place your order through the ICC webshop no later than May 11th in order to avoid any disappointment or surcharges.
If you have any questions on venue orders, please contact onlineorders@asmicc.com
OTHER EVENT SERVICES
AV(ETS) - Complete the applicable form if you need any of the below:
- Monitors & TV screens
- Computer equipment
- Audio/Visual equipment
Order Form for Fixed Meeting Rooms
Discount Rate Deadline: 05/01/2026
Catering - CLICK HERE
Contact: Karen Weisgerber kweisgerber@irvingconventioncenter.com
Outside Food & beverage cannot be brought into the venue, all catering must be ordered via the form above.
All catering orders must be received by Monday, May 4th. Orders placed after this deadline are subject to availability and applicable surcharges.
SHIPPING & FREIGHTING
Please see the Freeman exhibitor portal for all of the shipping and freighting information.
Please note that all show/event freight inclusive of booth pieces are to be shipped to Freeman and delivered to the venue during the designated move-in period. The venue and Informa are not responsible for any equipment or materials stored at the facility.
EVENT INFORMATION
VENUE
Irving Convention Center at Las Colinas
500 W Las Colinas Blvd., Irving, TX 75039, United States
Ideally situated on 40 acres in the heart of Irving’s Las Colinas Urban Center, the Irving Convention Center is just one phase of a mixed-use entertainment district that includes a 350-room Westin Convention Center Hotel, and the $173 Million entertainment complex, the Toyota Music Factory, which is anchored by an 8,000-seat indoor/outdoor amphitheater operated by Live Nation.
EVENT TIMINGS
To access the event timing CLICK HERE
FLOORPLAN
To access the floorplan CLICK HERE
TRAVEL & ACCOMMODATION
ACCOMMODATION
We have partnered with CHP to bring you discounted rates at hotels that are local to the event venue.
Please use the link HERE to view the hotels available nearby and book your accommodation for the event.
PLAN YOUR TRAVEL
The Irving Convention Centre at Las Colinas is accessible via a variety of different modes of transport. Both Informa & ICC encourage sustainable mobility.
With several accessible public transportation options, you can take your pick of ways to get to and from the Irving Convention Center at Las Colinas and navigating the surrounding Las Colinas area.
Getting to the Irving Convention Center
Further detailed information on getting to the venue and transport options can be found here or click here to plan your route.
VEHICLES & PARKING
We would like to encourage visitors to use public transport to get to the event where possible but if you need to drive, please see links below for additional guidance.
ADITIONAL POLICIES
CODE OF CONDUCT
Informa is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Sustainability is increasingly important to event attendees. Exhibiting at an Informa event allows you to highlight your company’s sustainability credentials and align with an event that champions sustainability. To ensure that your company and exhibiting stand are aligned with Informa’s sustainability goals review the Exhibitor Sustainability Checklist and consider the steps as you plan your event.
VIDEOGRAPHY & PHOTOGRAPHY
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this event, you give unqualified consent to: Informa, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.
DATA PROTECTION
Informa do not sell, nor distribute, attendee contact information in accordance with established privacy policies. Any company claiming to have such information to sell is not affiliated with Informa, and do not have access to our confidential records.