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Open RAN North America
7-8 December 2022
Westin Grand CentralNew York

7-8 December 2022
Westin Grand Central,
New York

Exhibitor Manual

The Exhibitor Manual will provide you with all the relevant information you may need for the event, so please make sure you read through each section carefully before the event and meet any applicable deadlines.

EVENT INFORMATION

Please read the below details to ensure you are fully prepared for the OpenRAN North America event in December.

EVENT TIMINGS

SET UP

6th December 6:00PM - 8:00PM

EVENT

7th December

Registration: 8:00AM - 9:00AM
Exhibition: 11:00AM - 6:20PM
Conference: 9:00AM - 5:20PM
Drinks Reception: 5:20PM - 6:20PM

8th December

Registration: 8:00AM - 9:00AM
Exhibition: 11:00AM - 4:00PM
Conference: 9:00AM - 5:20PM

BREAKDOWN

8th December
4:00PM - 6:00PM

*IMPORTANT: Please note that these timings are subject to change

VENUE & ACCOMMODATION

VENUE

The Westin New York Grand Central
212 E 42nd St, New York,NY 10017, United States

ACCOMMODATION

Be sure to book your stay through the Open RAN North America and 5G Transport & Network Strategies hotel room block at the host hotel, the Westin New York Grand Central. Rates and availability are limited, so please book early for the best selection!

Check-In Time: 4PM Local Time
Check-Out Time: 12PM Local Time

DISCOUNTED RATE INFORMATION AND TERMS

* Those who book through our official link will have the hotel's $30/night Destination Fee waived.
* Reservations are eligible for Marriott Bonvoy points for Bonvoy members.
* A first night's deposit is required and will be charged to your credit card.
* Reservations must be canceled seventy-two (72) hours prior to arrival to avoid loss of the first night's deposit.

To book through the phone, please reach out to Marriott reservations at 1-888-236-2427 and ask for the "5G Transport 2022 and Open RAN North America 2022 Group Rate at the Westin New York Grand Central".

EXHIBITION ROOM DETAILS

Exhibition Room Details:

  • Room: Grand Central Ballroom A
  • Floor: 3rd Floor
  • Floor covering: Carpet

Security:

Exhibitors should man their stands at all times, including during coffee breaks, lunches and receptions. Items left on the stand unattended i.e laptop computers are the responsibility of the Exhibitor, Informa Tech take no responsibility for any loss or damage.

YOUR STAND - TABLE TOP

Your Table Top stand:

  • Comes with One 6’ long x 2’ wide table with table skirt provided by the hotel.
  • Approximately 2’ space off to the side of your booth for a free-standing banner or poster
  • Easel stand, power outlet and AV rental is available upon request
  1. Read HERE for the full guideline on table top exhibitors.
  2. Complete this (CLICK HERE) HEALTH AND SAFETY FORM by Friday 4th November 2022.
  3. Should you wish to order anything additional, please download the form HERE to directly order from the venue and AV supplier.

Please also note that all Table Top exhibitors are strictly prohibited from hanging or sticking anything to the walls of the hotel.

COMPANY LOGO & PROFILE

If you have not already done so, please email the most up to date version of the below types of logos plus your company profile to grey.bui@informa.com ASAP.

1. .ai or .eps file for banners
2. .jpeg or .png or .pdf file for website

If you need to make any changes, please email grey.bui@informa.com

GETTING THERE & PARKING

We would like to encourage visitors to use public transports to get to the venue where possible. 

For help with working out routes to the venue and on-site parking information, please click HERE.

SWAPCARD

We are using the event platform Swapcard for the OpenRAN North America event app, primarily for networking.

You will receive a welcome email directly from Swapcard (noreply@swapcard.com) when the platform goes live.

VISA INVITATION LETTER

If you need a visa to attend the event, please contact Conor Walker for a personal letter of invitation to assist with your application. Please include the following details:

Full name on Passport:

Job Title & Company:

Passport number:

Passport issue date:

Passport expiry date:

Nationality:

Date of Birth:

ADDITIONAL POLICIES

CODE OF CONDUCT

Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.

SUSTAINABILITY

Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.  
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate. 

IMPORTANT

By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.