Welcome to Open RAN North America

Speaker Logistics Manual

Here you will find the relevant information for your session(s) at Open RAN North America 2023. Please ensure you read each section carefully and meet the required deadlines. If you have any questions, please contact your speaker logistics contact. We look forward to working with you in making this a successful event!

YOUR OPERATIONS CONTACT

Your Speaker Operations Manager for Open RAN North America is Billie Ayres.

Please reach out to her should you have any questions or require further information on your participation at the event.

Speaker Logistics

Required Information

Please send below information to Billie Ayres as soon as possible, if you have not already done so:

100 word biography
High-res head shot photo
Mobile number
Dietary Requirements
Special assistance – please inform us if you require any specific assistance at the venue.

Speaker Information

As a Speaker, please arrive at least one break in advance of your session and adhere to the guidelines below:

Please check your session(s) on the latest agenda here. If you have any queries regarding the agenda please contact the producers.
The room will be equipped with a laptop, data projector, screen and microphone. Please let us know if you require any other equipment.
If you wish to present from your personal Mac computer, you will need to bring your own adapter to connect to the system.
If you would prefer your presentation not to be made available to delegates on the conference website/event app, please let us know.
Please bring an updated version of your presentation on a USB drive to the event, just in case!

See the full agenda

Venue & Accommodation

VENUE

Embassy Suites by Hilton Frisco Hotel & Convention Centre
7600 John Q. Hammons Drive, Frisco TX 75034, USA

ACCOMMODATION

Take advantage of special rates and discounts available only through the Open RAN North America hotel room block at the host hotel, Embassy Suites by Hilton Dallas Frisco Hotel & Convention Centre. Rates and availability are limited, so please book before 8th November to take advantage of the preferential rate.

Use the link HERE for discounted rates

Book your accommodation here!

Your Role - Presenter

Please upload your presentation to the dedicated Dropbox link in the Speaker Welcome email by 22nd November as a PPT file. Ensure you bring a backup of your presentation on USB.

A laptop, data projector, screen and microphone will be provided. Please let us know if you require any other equipment.
To avoid any potential technical problems on the day, please let us know by return if you have any particular technical requirements such as internet access on stage, non-standard software, running of movies/audio, or custom fonts.
Any specific company fonts will need to be provided by 22nd November.
Presentations should be submitted in English and in 16:9 format with a minimum font size of 24 so that text is easily legible. Do not send a PDF file.
Presentations will be made from a centralised laptop. A remote mouse will be provided.
Please bear in mind the time allocated which includes 5 minutes for questions.
Please ensure that you are in the session room at the beginning of the break before your presentation to check your slides.
All videos should be provided in .h264 format in the highest res possible .mov or.mp4. Should you have a different format, please check this with you Speaker Manager ASAP.

Submit your presentation file

Your Role - Chair & Moderator

The Chair will introduce the stand alone speakers and moderators.
Moderators should welcome and introduce their panelists.
Before the event, the producer will connect moderators with the panelists to make introductions.
Moderators should give an introduction to the subject and moderate the discussion in the panel remembering to include questions from the floor.
At the end of the session, wrap up with some closing remarks.
An information pack with biographies will be provided before event.

Chairs & Moderators are NOT required to submit slides

Your Role - Panellist

Before the event, the producer will connect you to the moderator and other panelists to make introductions.
Discuss with the moderator and other panelists questions to be discussed during the panel.

Panellists are NOT required to submit slides

Parking & How To Get There

For more on-site parking and transportation information, please visit HERE.

VISA Invitation Letter

If you need a visa to attend the event, please contact billie.ayres@informa.com who can assist you with receiving the letter to support your VISA application

REGISTRATION

As a speaker you will automatically be registered for the live event and the event app. To be registered, your Speaker Manager will need the speakers email address.

Your Pass

As a valued speaker, you will have an 'All-Access Delegate Pass'. This will give you access to all areas of the event, free of charge.

For registration please bring a business card or a form of ID to avoid any confusion.

ADDITIONAL POLICIES

CODE OF CONDUCT

Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.

VIEW THE FULL POLICY HERE

SUSTAINABILITY

Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.

Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:

Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral

Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.

Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.

Photography

By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.

DATA PROTECTION

Informa Tech and OpenRAN North America do not sell, nor distribute, attendee contact information in accordance with established privacy policies. Any company claiming to have such information to sell is not affiliated with OpenRAN North America, or its parent company Informa, and do not have access to our confidential records.