Welcome to Video Exchange MENA 2019

TABLE TOP

The table top package includes the following:

• 1 x 6sqm space (unless stated differently in your contract)
• 1 x trestle table
• 2 x chairs
• 1 x power socket

SECURITY

Exhibitors must man their stand at all times. Any items left unattended are the responsibility of the Exhibitor. Informa Tech take no responsibility for any loss or damage.

You must complete a Health and Safety Form and send it back to Iain by 20th September

CLICK HERE TO DOWNLOAD HEALTH & SAFETY FORM

Please note that you cannot have any items/banners higher than 3m.

Please email the most up to date versions of the below to Iain:

1. ai. /.eps Logo - high res file
2. Jpeg Logo - low res file
3. 50-100 word company logo

The deadline to submit is the 1st October but the earlier the better so we can upload to the website.

The process for registering your passes this year has changed. Please see our how to guide on the steps needed to register your attendees.

You should have received a welcome email with your registration link but if you can't find this please Iain know

The deadline for you to register your passes is Tuesday 15th October

Please DO NOT send us your pass information as this is now all done by yourself through the Visit GES N200 system.

• Delegate pass – Allows full access to the conference, exhibition and lunch
• Speaker pass – Speakers will be automatically registered for a full access pass. Speaker passes, if any, are deducted from your allocation.

AV
Supplier Contact Dubai:

3DB Entertainment

P.O.Box 118912

www.3db-dxb.com

eddie@3db-dxb.com
or,
robn@3db-dxb.com

FURNITURE & ELECTRICITY

Khin Lae Lae Win
KWin@addresshotels.com
T 04 436 7420

WI-FI
Complimentary wi-fi is available at the event.


HARD WIRED CONNECTIONS
Hard wired connections can be ordered directly with the hotel.

Khin Lae Lae Win
KWin@addresshotels.com
T 04 436 7420

VENUE

The Address, Al Marsa St
Dubai, United Arab Emirates


ACCOMMODATION

The cost of accommodation is not included in your pass.

We have connections with a number of nearby hotels that offer discounted rates for our attendees, we highly recommend you book early to avoid disappointment.

CLICK HERE TO BOOK YOUR ACCOMMODATION

EXHIBITION FREIGHTING GSM

We strongly recommend that you use the Official Freight handler Exhibition Freighting GSM for this event. The contact details for EF GSM are below:

Lyn Morna
Email: lyn@ef-gsm.com
Tel: +44 (0) 1732 885131
Fax: +44 (0) 1732 886689
www.ef-gsm.com

CLICK HERE FOR MORE INFORMATION ON EF-GSM INCLUDING THEIR ORDER FORM

CLICK HERE FOR EF_GSM DELIVERY LABELS

YOUR OWN SERVICE PROVIDER

If you choose not to use the official freight handler, please use the following delivery instructions:

• Do not deliver any materials earlier than DATE TBC as they will not be stored by the venue.
• Goods can be delivered up to TBC working days before your event.
• All items must be correctly labelled (Please use the delivery labels below).
• Informa Tech & the venue cannot clear any customs for any event nor are they responsible for any delays.
• Informa Tech & the venue cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries.

CLICK HERE FOR VENUE DELIVERY LABELS (TBC)

Tuesday 22nd October

Access may be grated the day prior for Exhibition Build, this will be confirmed closer to the date

Exhibitor Build: 09.00pm 21st October & 07.00 onwards 22nd October
Registration: 08.30 (07.30 for CNN Women in Media Breakfast) - 17.30
Conference: 09.20 - 17.30
Exhibition: 08.30 - 17.30
Networking Drinks Reception: 17.30 - 19.00


Wednesday 23rd October

Registration: 08.30 - 17.00
Conference: 09.25 - 17.00
Exhibition: 09.00 - 17.00
Exhibition Breakdown: 15.00 - 17.00

Please note all timings are subject to change

If you need a visa/invitation letter to attend the event, please complete the following information:

Full name on Passport:
Job Title & Company:
Passport number:
Passport issue date:
Passport expiry date:
Place of Issue:
Nationality:
Date of Birth:

Please send your completed details to Iain so that we can send you a personal letter of invitation to assist with your application.

Should you have any queries or require any further assistance, please do not hesitate to contact us. We look forward to hearing from you in the near future.

If you still have any questions please feel free to contact me, my full details below are below:

Iain Russell
Email: iain.russell@informa.com
Direct: +44 (0) 20 7551 9273
Mobile: +44 (0) 7721 116486