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Asia Tech x Singapore

Speaker Logistics Manual

Here you will find the relevant information for your session(s). Please ensure you read each section carefully and meet the required deadlines. If you have any questions, please contact your dedicated speaker logistics manager. We look forward to working with you in making this a successful event!

YOUR OPERATIONS CONTACT

EVENT INFORMATION

VENUE

RAI Amsterdam Convention Centre

Europaplein 24
1078 GZ Amsterdam
The Netherlands

https://www.rai.nl/en/

WHAT'S NEXT?

  1. Submit all Required Information to your operations contact by 1st October
  2. Register yourself for the event by 1st October
  3. Upload your presentation (stand-alone speakers only) to Dropbox by 1st November
  4. Share your Experience with your network
  5. Book to attend Social Events
  6. Download the Event App
  7. Plan your Visit to South Africa
  8. Review our Additional Policies

SPEAKER INFORMATION

REQUIRED INFORMATION

If you have not already done so, please send the below information to YOUR OPERATIONS CONTACT as soon as possible:

  • Short biography (around 100-words and not CV) - for inclusion on the website and so that the Chair can introduce you correctly
  • Headshot high-res and colour photo: digital format saved as a JPEG, PNG or GIF file

Please check that your biography and photo are uploaded correctly on the speaker listing, if not please reach out to us

  • Mobile Number (so I can reach you on site in case of an emergency)
  • Dietary Requirements (please specify)
  • Special Assistance: Please inform us if you require any specific assistance at the venue

YOUR REGISTRATION - NEW FOR 2024

To access the event, you will need to register for your Speaker Pass. Shortly you will receive an email from our registration platform to register yourself for the event. This email will come from info@africatechfestival.com

Please follow the instructions below. You must complete this process using the email address that has received the invitation email. Please register as soon as possible so we can prepare a badge ready for your arrival.

All speakers must be registered with their own unique email address, duplicates will not be allowed in the system so please be mindful if using an alternative email.

  1. You must use this link to register.
  2. Enter your email address and click Submit.
    (if you have not created an account before, please click 'Forgot Password' and follow the instructions to create a Password for your account)
  3. Once logged in, complete the required details.
  4. Click complete and you will receive your confirmation by email.

Please note that if you require a visa invitation letter, you can request it during registration, and it will be included with your email confirmation.

VISA INVITATION LETTER

If you require a letter of invitation to support any visa application we would be more than happy to help! As part of the registration steps you will see an option to tick a box to issue a visa letter, if you tick the box you will receive an email shortly after with your visa invitation letter.

If you forget to do this, you can always log back in and send one to yourself.

It is your responsibility to check visa requirements to enter South Africa and complete applications in advance of the event. Please be aware some visa applications can take some time to process so early applications are strongly recommended to prevent any problems in terms of attending the event. Please also note that Informa Tech/Africa Tech Festival do not take responsibility for the issuance of visas. We are unable to assist with visa applications beyond the issuance of the visa invitation letter.

YOUR PASS

As a valued speaker, you will be provided with a pass delivering VIP, complimentary access to our main event features, including: 12 stages of premium content, the exhibition and catering, VIP lounge, and social features such as the Happy Hour drinks and the renowned party, the AFest (12th November) (*).

(*) Speaker badges will not give you automatic access to the following invite-only events: LeadersIn Africa Summit, Africa Tech Festival Awards, Inspiring50 Gala Dinner and AFest. These features will require separate registration and attendance will be subject to specific attendance criteria. Please see below for more information.

YOUR ROLE

Please arrive at least one break in advance of your session and adhere to the guidelines below based on your role

Please check your session(s) on the latest agenda here. If you have any queries regarding the agenda please contact the producers

SHARE YOUR EXPERIENCE!

PROMOTING YOUR PRESENCE

PROMOTING YOUR PRESENCE

To promote your participation as a speaker at Africa Tech Festival you can automatically generate your personalised Speaker Card:

  • Click here to generate a post with your profile details from LinkedIn and share your guest invitation link with your network.
  • Note: You will be asked to log into LinkedIn to generate your post.

GUEST REGISTRATION

If you would like to invite guests to attend Africa Tech Festival and watch you speak you can send them the guest registration link below:

Guest Registration Link

SOCIAL MEDIA

Please use the hashtags below to post on social media about your involvement with the event.

Twitter: AfricaTechFest

Facebook: Africa Tech Festival

LinkedIn: Africa Tech Festival

Instagram: Africa Tech Fest

Hashtag: #ATF2024

SOCIAL EVENTS

LEADERSIN AFRICA SUMMIT

The LeadersIn Africa Summit 2024, taking place on Monday 11th November is Africa Tech Festival’s exclusive, invite-only leadership event.

The LeadersIn Africa Summit is designed to be highly interactive with a scene-setting panel session, curated roundtables, and a special focus on impactful networking and meaningful connection through shared knowledge and experience.
In 2024, we’ll cover the most impactful topics and themes shaping African tech, from enterprise evolution and education, talent & skills to telco transformation and SME & start-up enablement, and more – all with a keen focus on sustainability and inclusion.

Please note this is an invite-only event, and there is very limited capacity. Invitations have been sent separately to those selected to attend.


If you are interested in attending, please email our VIP Relations team on vip@africatechfestival.com

INSPIRINGFIFTY CELEBRATIONS

On Sunday 10th November from 18:00-21:30 SAST, we’re gathering to celebrate InspiringFifty Africa, a global initiative run by EQL:HER that recognises the top fifty women who are making significant strides in tech careers across the African continent.

These awards hold immense importance as they provide a well-deserved platform for acknowledging the inspirational efforts of women in our industry. The winners of InspiringFifty Africa 2024 will be unveiled during an awards ceremony and gala dinner in Cape Town as part of the Africa Tech Festival on 10th November.

Please note this is an invite-only event, if you are interested in attending, please email our Brand Lead on amber.preston@informa.com

AFRICA TECH FESTIVAL AWARDS

Join us on Wednesday 13th November, as we gather to honour the outstanding contributions of the telco, tech, and startup community throughout Africa at the prestigious Africa Tech Festival Awards. This event will be a celebration of remarkable individuals in various award categories, including 'Changing Lives,' 'Innovation for Impact,' and, in an exciting addition to this year's edition, 'Creative Visionary.'

This year we’re taking the celebration to new heights with a prestigious formal gala dinner at the iconic Bay Hotel in Cape Town. We'll kick off the evening with a drinks reception, giving guests the opportunity to mingle and network with one another before being seated for a fabulous three-course meal, followed by the award show. Get ready for an evening of glamour, excitement, and recognition as we honour the brightest stars of Africa's thriving tech ecosystem!

If you are interested in attending, please register via the link here.

OTHER SOCIAL EVENTS

As a speaker, you are welcome to join our social events.

  • Happy Hour drinks will be held in the AfricaCom and AfricaTech exhibitions at the end of the conference day on Tuesday 12th November. It is not necessary to register for this and anyone with an event badge can attend.
  • The AFest, Africa Tech Festival's renowned party will be taking place at Grand Africa Café & Beach on Tuesday 12th November from 19:00 till midnight. Should you wish to attend the party – please register your interest with your speaker manager. This is offered on a first-come-first served basis so please register your interest early.

THE EVENT APP

The event app will be launched and available to all to ensure you have enough time to complete your profiles and familiarise yourself with the functions. Our team will be on hand throughout the whole process to ensure you get the best experience possible!

LOGGING INTO THE APP

Please follow instructions on the link HERE on how to sign up or log in to your profile.

SPEAKER PROFILES

We have loaded your details, along with your photo and biography, into the platform. If you have not yet sent these through, please send them through ASAP you can also update these yourself when you log in by following the guide below:

How to Update your Profile

NETWORKING & MEETINGS

In order to make the most out of the event, we hope you will utilise the networking tools before and after your session.

You will be able to:

  • Request Meetings
  • Schedule Virtual Meetings
  • Make New Connections

Networking & Meetings Guide

TRAVEL AND ACCOMMODATION

ACCOMMODATION

We have appointed Hotel Map as the official Network X Accommodation partner.

Book Your Accommodation!

If you have any questions, please contact Hotel Map at the bottom of the webpage.

PLAN YOUR TRAVEL

Getting to the CTICC is easy as Cape Town is a dynamic, cosmopolitan city with well-established transport systems in place. The CTICC is also conveniently located in the central business and entertainment hub of the city, and is close to many major attractions, and places to stay and eat.

Plan Your Route!


VEHICLES & PARKING

With over 1400 secure visitor parking bays available, making your way to CTICC events is that much simpler. Accessible parking bays are available in P3 and P5 Parking.

Parking is charged at an hourly rate, and guests are required to use the convenient pay-on-foot parking ticket kiosks to pay for their parking.

Visitor Parking and Fees!

EVENT POLICIES

CODE OF CONDUCT

Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behaviour are expected to comply immediately. If a participant or sponsor engages in behaviour that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.


SUSTAINABILITY

Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.

Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:

  • Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
  • Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
  • Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.

VIDEOGRAPHY & PHOTOGRAPHY

By registering for this event, you acknowledge recordings, videos, and photographs are being taken during the event. By you entering this event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.

DATA PROTECTION

Informa Tech do not sell, nor distribute, attendee contact information in accordance with established privacy policies. Any company claiming to have such information to sell is not affiliated with Informa, and do not have access to our confidential records.