Welcome to NGON & DCI World 2022
Exhibition Manual
Pre-Event Checklist
To ensure you have a smooth running and successful event please use the below checklist for your pre-event preparations:
- Check what your package includes
- Submit your completed Health & Safety form - DEADLINE: Friday 20th May, 2022
- SPACE ONLY: Please submit your Stand Plans by this date also.
- Send me your logo & profile by the set deadline - DEADLINE: Friday 29th April, 2022
- Register your passes - DEADLINE: Friday 3rd June, 2022
- Order additional event services - DEADLINE: Tuesday 24th May, 2022
- Book your accommodation
- Apply for your visa if required
- Schedule your deliveries
- Check the event timings (including set-up and breakdown)
- Check if you'd like a lead retrieval tool
- Other Important Information
- Couldn't Find What You Are Looking For?
- Read our sustainability & insurance information
VENUE DETAILS
Please see full venue details below.
The exhibition will be taking place in Jupiter, Mercurio & Neptuno halls which will be located on Floor 0.
The conference tracks will be taking place:
Keynote/Track A: Auditorium which will be located on Floor -1.
Track B: Showfloor Theatre, Urano hall which will be located at the back of the exhibition.
Hyatt Regency Barcelona Tower
Gran Via 144
L'Hospitalet de Llobregat
Barcelona
Spain
08907
Tel: +34 (0) 93 413 50 00
Website: Click Here
Further Information
YOUR STAND - SPACE ONLY
If your contract is a space only stand please complete the below steps, forms & read the following documents.
1. You will be required to provide detailed stand plans for your space that adhere to Design Instructions - DOWNLOAD STAND INSTRUCTIONS HERE
2. Please read the Informa Rules & Regulations Handbook thoroughly before starting the design - DOWNLOAD HERE
3. Please ensure you have completed and returned the Health and Safety document to Sam.
4. Should you wish to order anything additional, please go to the EVENT SERVICES section on this page for order forms.
5. Please be aware the exhibition hall is permanently carpeted and any damages could be charged.
Please submit all H&S & design documents for all space only stands by 20th May 2022 to Sam
BUILD: all stands must be no more than 3m in height, unless confirmed with Informa first.
RIGGING: should you wish to rig anything above your stand please email the request to Sam
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
YOUR STAND - SHELL SCHEME
By purchasing a shell scheme package, you will have included: shell walls, 2x chairs (Shell), 1x table (Equix), spotlights, 1x waste bin (Paper Bin) and 1x 18amps power socket (please refer to image via the link below).
1. You will also be provided with a name board - Please fill out the form on page 4 HERE by Wednesday 1st June 2022
IMPORTANT: This will is unable to be amended onsite, so please ensure this is correctly filled in as you would like it to look at the event
2. Please ensure you have completed and returned the Health and Safety document to Sam.
3. Should you wish to order anything additional, please go to the EVENT SERVICES section on this page for order forms.
Please submit all H&S & design documents for all shell scheme stands by Wednesday 1st June 2022 to Sam
BUILD: all stands must be no more than 2.5m in height. For any signage you would like to bring please note that you can stick them onto the walls, however there can be no:
- Drilling or screwing
- Pins
- Double sided tape (BARNIER 100)
- The walls must be returned in the same state or there will be applicable charges
- All stands must be no more than 2.5m in height.
RIGGING: should you wish to rig anything above your stand please email the request to Sam
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
EVENT SERVICES
You can order additional services using the below forms and emails.
Any enquiries about the below services please contact Sam
BCN Congress - Shell Scheme Order Form HERE
- Electricity and Carpet
- Graphics/Booth Printing
- Additional furniture
- Additional AV
- Plants/Floral Decorations
To submit you form or for more information please contact - - bcncongress@bcncongress.com
*BCN Congress can also design and build Space Only stands if required
- Examples: Link 1, Link 2, Link 3, Link 4, Link 5, Link 6
For Space Only Power & Pricing, please contact BCN Congress:
- 5A fuse box (1.1Kw)
- 10A fuse box (2.2Kw)
- 15A fuse box (3.3Kw)
- Event Staff/Hostesses - Rate Card HERE - Please contact Ignacio Gil on comercial@eventum.es
Venue - Order Form HERE (please send to: solange.ayora@hyatt.com)
- Catering
- Stand Cleaning
- Additional Internet
The deadline for all orders is Wednesday 1st June unless stated otherwise.
- After this date you may be refused service or charged a premium rate.
HEALTH & SAFETY - Deadline: 20th May
You must complete a Health and Safety Form and send it back to Sam by Friday 20th May.
CLICK HERE TO GO TO THE HEALTH & SAFETY FORM
Please note that you cannot have any items/banners higher than 3m.
PASS REGISTRATION - Deadline: 3rd June
The process for registering your passes this year has changed. Please see our how to guide on the steps needed to register your attendees.
You will receive a welcome email with your registration link on or before Friday 15th April.
The deadline for you to register your passes is Friday 3rd June.
Please DO NOT send us your pass information via any means as this is now all done by yourself through the Visit GES N200 system.
ACCOMMODATION & TRAVEL
ACCOMMODATION
The cost of accommodation is not included in your pass.
We have special rates with the conference hotel and others nearby which you can book via the link below:
Please book your accommodation using the link HERE.
TRAVEL
The cost of any flights, trains or transfers are not included, please arrange your own travel if necessary.
VISA INVITATION LETTER
If you need a visa to attend the event, please complete the following information to obtain a visa invitation letter:
Full name on Passport:
Job Title & Company:
Passport number:
Passport issue date:
Passport expiry date:
Place of Issue:
Nationality:
Date of Birth:
Please send your completed details to Sam so we can send you a personal letter of invitation to assist with your application.
SHIPPING AND FREIGHT
EXHIBITION FREIGHTING GSM
We strongly recommend that you use the Official Freight handler Exhibition Freighting GSM for this event. The contact details for EF GSM are below:
Lyn Morna
Email: lyn@ef-gsm.com
Tel: +44 (0) 1732 885131
Fax: +44 (0) 1732 886689
www.ef-gsm.com
YOUR OWN SERVICE PROVIDER
If you choose not to use the official freight handler, please use the following delivery instructions:
- Goods can be delivered up to 3 working days before your event.
- All items must be correctly labelled (Please use the delivery labels below).
- Informa Tech & the venue cannot clear any customs for any event nor are they responsible for any delays.
- Informa Tech & the venue cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries.
EVENT TIMINGS
June 20th 2022
Space Only Load In: 07:00AM - 09:00AM
Space Only Set Up: 09:00AM - 09:00PM*
June 21st 2022
Registration opens : 09:00AM
Pre-Conference Workshops: 10:00AM - 05:00PM
Space Only Set Up: 07:00AM - 12:00PM
Shell Scheme Set Up: 03:00PM - 08:00PM*
Drinks reception: 05:00PM - 06:00PM
June 22nd 2022
Registration opens: 08:00AM
Conference: 08:45AM - 05:30PM
Exhibition: 08:30AM - 05:30PM (exhibitors can access from 08:00AM)
Awards ceremony & Drinks reception (exhibition): 05:30PM - 06:30PM
Beach party: 07:00PM - LATE
June 23rd 2022
NGON Run: 07:15AM - 08:00AM
Registration opens: 08:00AM
Conference: 08:45AM - 04:10PM
Exhibition: 08:30AM - 04:30PM (exhibitors can access from 08:00AM)
Afternoon Refreshments: 04:10PM - 04:30PM
Breakdown all stands June 23rd: 04:30PM - 09:00PM*
*IMPORTANT: Please note that the rooms will strictly be closing by 09:00PM each event day
LEAD RETRIEVAL TOOL
Want to make the most out of exhibiting at NGON & DCI World 2022?
We have partnered with Visit Connect to offer you award winning, cutting edge lead collation tools to ensure you make the most of the show.
You can order your Lead Retrieval via the link below.
- Easily capture lead information by scanning visitor badges.
- No more transcribing piles of business cards back in the office.
- Take detailed notes and record voice memos on the spot. Even take a photo!
- Make the most of your time on the show floor.
- Set follow up instructions.
- Even immediately contact your lead with live, dynamic data!
Order Visit Connect, NGON & DCI World 2022's official lead capture partner to do all of the above by contacting Sam.
Or, if you need a little more information check out the website and user guide, or get in contact with the team at visitconnect@ges.com.
OTHER IMPORTANT INFORMATION
SECURITY: Bags may be checked on arrival to the venue, so please allow more time to enter the event
DELIVERIES
- Small packages can arrive no earlier Friday 17th June between 8am - 6pm
- Larger stand shipments can only arrive on Monday 20th June from 8am - 8pm (strictly no later than 8pm)
PRINTING ONSITE: There is a business centre at the venue, located on the first floor.
- Black and white - 0.25€ each copy
- Colour - 0.50€ each copy
- Double face - 0.40€ each copy it doesn’t matter if it is black and white or colour
COULDN'T FIND WHAT YOU WERE LOOKING FOR?
If you still have any questions please feel free to contact me, my full details below are below:
Sam Armstrong
Email: sam.armstrong@informa.com
YOUR VIRTUAL BOOTH
NGON & DCI World 2022 is powered by Swapcard.
The platform will be available to exhibitors on Friday 20th May to ensure you have enough time to complete your profiles and familiarise yourself with everything. Our team will be on hand through the whole process to ensure you get the best experience possible!
Additional Policies
CODE OF CONDUCT
Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.
Informa Checklist for Exhibiting Sustainably at a Physical Event
IMPORTANT
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual or physical event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.