Welcome to NGON & DCI
Exhibition Manual
Here you will find the relevant information and forms to complete for the event. If you have any questions, please contact Chloe at chloe.culver@informa.com. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!
Pre-Event Checklist
To ensure you have a smooth running and successful event please use the below checklist for your pre-event preparations:
- Check what your package includes
- Submit your completed H&S form - DEADLINE: 6th October
- Send me your logo & profile by the set deadline - DEADLINE: 6th October
- Register your passes & order additional passes if needed - DEADLINE: 3rd November
- Check what each of your passes allow
- Order additional event services - DEADLINE: 3rd November
- Book your accommodation
- Apply for your visa
- Schedule your deliveries
- Check the event timings (including set-up and breakdown)
- Check if you'd like a lead retrieval tool
- Other Important Information
- Couldn't Find What You Are Looking For?
- Read our sustainability & insurance information
VENUE DETAILS
Please see full venue details below.
The exhibition will be taking place in Cosmos which will be located on Floor 0.
The conference will be taking place in the Auditorium which will be located on Floor -1.
Hyatt Regency Barcelona Tower
Gran Via 144
L'Hospitalet de Llobregat
Barcelona
Spain
08907
Tel: +34 (0) 93 413 50 00
Website: Click Here
Further Information
YOUR STAND - SPACE ONLY
If your contract is a space only stand please complete the below steps, forms & read the following documents.
1. You will be required to provide detailed stand plans for your space that adhere to Design Instructions - DOWNLOAD STAND INSTRUCTIONS HERE
2. Please read the Informa Rules & Regulations Handbook thoroughly before starting the design - DOWNLOAD HERE
3. Please ensure you have completed and returned the Health and Safety document to Chloe.
4. Should you wish to order anything additional, please go to the EVENT SERVICES section on this page for order forms.
Please submit all H&S & design documents for all space only stands by 6th October 2020 to Chloe
BUILD: all stands must be no more than 4m in height.
RIGGING: should you wish to rig anything above your stand please email the request to Chloe
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
YOUR STAND - SHELL SCHEME
By purchasing a shell scheme package, you will have included: shell walls, 2x chairs, 1x table, spotlights, 1x waste bin and 1x 18amps power socket (please refer to image above).
1. You will also be provided with a name board - DOWNLOAD HERE
IMPORTANT: This will be unable to amended onsite, so please ensure this is correctly filled in as you would like it to look at the event
2. Please ensure you have completed and returned the Health and Safety document to Chloe.
3. Should you wish to order anything additional, please go to the EVENT SERVICES section on this page for order forms.
Please submit all H&S & design documents for all shell scheme stands by 6th October 2020 to Chloe
BUILD: all stands must be no more than 4m in height. For any signage you would like to bring please note that you can stick them onto the walls, however there can be no:
- Drilling or screwing
- Pins
- Double sided tape (BARNIER 100)
- The walls must be returned in the same state or there will be applicable charges
- All stands must be no more than 4m in height.
RIGGING: should you wish to rig anything above your stand please email the request to Chloe
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
HEALTH & SAFETY - Deadline: 3rd November
You must complete a Health and Safety Form and send it back to Chloe by Tuesday 3rd November.
CLICK HERE TO DOWNLOAD HEALTH & SAFETY FORM.
Please note that you cannot have any items/banners higher than 3m.
PASS REGISTRATION - Deadline: 3rd November
The process for registering your passes this year has changed. Please see our how to guide on the steps needed to register your attendees.
You should have received a welcome email with your registration link but if you can't find this please let Chloe know.
The deadline for you to register your passes is Tuesday 3rd November.
Please DO NOT send us your pass information via any means as this is now all done by yourself through the Visit GES N200 system.
WHAT DOES EACH PASS ALLOW?
- Delegate pass – Allows full access to the conference, exhibition and lunch
- Speaker pass – Speakers will be automatically registered for a full access pass. Speaker passes, if any, are deducted from your allocation.
- Exhibitor pass - Allows access to exhibition only.
EVENT SERVICES
You can order additional services using the below forms and emails.
Any enquiries about the below services please contact Chloe
BCN Congress
- Electricity and Carpet (the venue carpet is green) - Order Form HERE
- Graphics/Booth Printing - Order Form HERE
- Additional furniture - Order Form HERE
- Additional AV - Order Form HERE
- Plants/Floral Decorations - Order Form HERE
- If ordering more than one of the above - Order Form HERE
For more information please contact - - bcncongress@bcncongress.com
- Event Staff/Hostesses - Rate Card HERE - Please contact Ignacio Gil on comercial@eventumhostess.com
- Catering - Please contact Andrea Cespedes on andrea.cespedes@hyatt.com
- Stand Cleaning - Please contact Andrea Cespedes on andrea.cespedes@hyatt.com
- Additional Internet - TBC
The deadline for all orders is 3rd November 2020
ACCOMMODATION & TRAVEL
ACCOMMODATION
The cost of accommodation is not included in your pass.
We have special rates with the conference hotel and others nearby which you can book via the link below:
Please book your accommodation using the link here.
TRAVEL
The cost of any flights, trains or transfers are not included, please arrange your own travel if necessary.
VISA INVITATION LETTER
If you need a visa to attend the event, please complete the following information to obtain a visa invitation letter:
Full name on Passport:
Job Title & Company:
Passport number:
Passport issue date:
Passport expiry date:
Place of Issue:
Nationality:
Date of Birth:
Please send your completed details to Chloe so we can send you a personal letter of invitation to assist with your application.
SHIPPING AND FREIGHT
EXHIBITION FREIGHTING GSM
We strongly recommend that you use the Official Freight handler Exhibition Freighting GSM for this event. The contact details for EF GSM are below:
Lyn Morna
Email: lyn@ef-gsm.com
Tel: +44 (0) 1732 885131
Fax: +44 (0) 1732 886689
www.ef-gsm.com
YOUR OWN SERVICE PROVIDER
If you choose not to use the official freight handler, please use the following delivery instructions:
- Goods can be delivered up to 3 working days before your event.
- All items must be correctly labelled (Please use the delivery labels below).
- Informa Tech & the venue cannot clear any customs for any event nor are they responsible for any delays.
- Informa Tech & the venue cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries.
EVENT TIMINGS
November 30th 2020
Space Only Set Up: 09:00AM - 09:00PM*
Shell Scheme Set Up: 03:00PM - 09:00PM*
December 1st 2020
Registration opens : 08:00AM
Conference: 08:45AM - 06:00PM
Exhibition: 10:00AM - 08:00PM (exhibitors can access from 08:00AM)
Drinks reception: 06:00PM - 08:00PM
December 2nd 2020
Registration opens: 08:00AM
Conference: 09:00AM - 06:00PM
Exhibition: 08:30AM - 17:30PM (exhibitors can access from 08:00AM)
Awards ceremony: 06:00PM - 06:20PM
Drinks reception (exhibition) - 06:15PM - 07:30PM
Beach party: 07:30PM - LATE
December 3rd 2020
NGON Run: 07:15AM
Registration opens: 08:00AM
Conference: 09:00AM - 03:00PM
Exhibition: 08:30AM - 03:00PM (exhibitors can access from 08:00AM)
Breakdown all stands December 3rd: 03:30PM - 09:00PM*
*IMPORTANT: Please note that the rooms will strictly be closing by 09:00PM each event day
LEAD RETRIEVAL TOOL
Want to make the most out of exhibiting at NGON & DCI World 2020?
We have partnered with Visit Connect to offer you award winning, cutting edge lead collation tools to ensure you make the most of the show.
To order please use the link sent in your 'Exhibitor Welcome Email.'
- Easily capture lead information by scanning visitor badges.
- No more transcribing piles of business cards back in the office.
- Take detailed notes and record voice memos on the spot. Even take a photo!
- Make the most of your time on the show floor.
- Set follow up instructions.
- Even immediately contact your lead with live, dynamic data!
Order Visit Connect, NGON & DCI World 2020's official lead capture partner to do all of the above by contacting Chloe.
Or, if you need a little more information check out the website, or get in contact with the team at visitconnect@ges.com.
OTHER IMPORTANT INFORMATION
SECURITY: Bags may be checked on arrival to the venue, so please allow more time to enter the event
DELIVERIES
- Small packages can arrive no earlier Friday 27th November between 8am - 6pm
- Larger stand shipments can only arrive on Monday 30th November from 8am - 8pm (strictly no later than 8pm)
PRINTING ONSITE: There is a business centre at the venue, located on the first floor.
- Black and white - 0.25€ each copy
- Colour - 0.50€ each copy
- Double face - 0.40€ each copy it doesn’t matter if it is black and white or colour
BUILD: all stands must be no more than 4m in height. For any signage you would like to bring please note that you can stick them onto the walls, however there can be no:
- Drilling or screwing
- Pins
- Double sided tape (BARNIER 100)
- The walls must be returned in the same state or there will be applicable charges
COULDN'T FIND WHAT YOU WERE LOOKING FOR?
If you still have any questions please feel free to contact me, my full details below are below:
Chloe Culver
Email: chloe.culver@informa.com
Additional Policies
Code Of Conduct
Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
Sustainability
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognizes the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavor to utilize environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.