4 - 6 June 2024: Event Workshops & Main Conference and Exhibition
South of France
4 - 6 June 2024: Event Workshops & Main Conference and Exhibition
Welcome to NGON & 5G Transport 2023!
Exhibition Manual
Here you will find the relevant information and forms to complete for the event. If you have any questions, please check with the below operations contact. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!
YOUR OPERATIONS CONTACT
FOR SPACE-ONLY EXHIBITORS
FOR SHELL-SCHEME EXHIBITORS
PRE-EVENT CHECKLIST
PRE-EVENT CHECKLIST
To ensure you have a smooth running and successful event please use the below checklist for your pre-event preparations:
- Check what your package includes
- Submit your completed Health & Safety
- Submit your stand plans (FOR SPACE ONLY EXHIBITORS)
- Send me your logo & profile
- Register your passes
- Order additional event services
- Book your accommodation
- Apply for your visa if required
- Schedule your deliveries
- Check the event timings (including set-up and breakdown)
- Check if you'd like a lead retrieval tool
- Other Important Information
- Read our sustainability & insurance information
EVENT DEADLINES
Please note the following Event & Sponsorship deadlines - surcharges may apply for orders placed after this time and supply may not be guaranteed.
LOGO (eps/ai and jpg/png) & COMPANY DESCRIPTION
ASAP
HEALTH & SAFETY FORM
21 APRIL
STAND PLANS (space only exhibitor)
21 APRIL
VENUE ORDERS (Internet, cleaning, power)
4 MAY
EF-GSM ORDERS INTERNATIONAL (freight handling/storage)
8 MAY
GES ORDERS (furniture, stand graphics, carpet, extras)
12 MAY
FASCIA BOARD NAME (shell scheme stands via GES)
12 MAY
EVENT PRO ORDERS (audio visual)
15 MAY
EF-GSM ORDERS EU (freight handling/storage)
15 MAY
VENUE DETAILS
Please see full venue details below -
Center Expo Congress Mandelieu-La Napoule
806 Av. de Cannes
06210 Mandelieu-la-Napoule, France
Check here to organise your trip to the venue.
Tel: +1 04 93 93 48 32
Website: https://www.mandelieucongres.com/en/
The exhibition will be taking place on the Ground floor Sigane A-C
The conference tracks will be taking place:
Keynote/Track A: Auditorium which will be located on Ground floor.
Track B: Showfloor Theatre which will be located at the back of the exhibition (Sigane D)
YOUR STAND
Check your contract on what is your package includes and refer to the relevant section below
SPACE ONLY
By purchasing a Space-only package, you will be provided with a raw space on the exhibition floor and 1 x power socket block of 3Kw 16 ampere. It is your responsibility to utilize and build in this space. Please check your contract for the exact size of your floor space and plan accordingly. Please complete the below steps, forms & read the following documents.
1. You will be required to provide detailed stand plans for your space that adhere to French regulation on Stand Build
2. Please read the Informa Rules & Regulations Handbook and thoroughly before starting the design
3. Please ensure you have completed and returned the Health and Safety document and the Fire Safety Declaration to Heidi.
4. Please submit all H&S & design documents for all space only stands by 21st April 2023 to Heidi
5. Should you wish to order anything additional, please go to the EVENT SERVICES section on this page for order forms.
BUILD: the maximum height of stand is 4.8m
RIGGING: should you wish to rig anything above your stand please email the request to Heidi
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
SHELL SCHEME
By purchasing a shell scheme package, you will have included: shell walls, 2x chairs, 1x table, LED bar, 1x waste bin and 1 power socket block of 3Kw 16 ampere. Check HERE on how the stand looks like.
1. You will also be provided with a name board - Please fill out the form of p.4 HERE and send it to Matthieu Petricoul by Friday 12th May 2023
IMPORTANT: This will is unable to be amended onsite, so please ensure this is correctly filled in as you would like it to look at the event
2. Please ensure you have completed and returned the Health and Safety document to Lorraine.
3. Should you wish to order anything additional, please go to the EVENT SERVICES section on this page for order forms.
4. Please submit all shell scheme stand item, or service, orders by Friday 12th May 2023
ALL ADAPTERS & EXTENSION LEADS MUST BE PROVIDED BY EXHIBITORS. INFORMA TECH WILL NOT BE ABLE TO PROVIDE THESE ON SITE.
BETTER STANDS
Through our commitment to the evolution of the events industry, we aim to ensure that we are delivering the best possible experience for our customers. That is why we at Informa have created the industry-wide campaign Better Stands.
Better Stands focuses on uniting exhibitors, contractors and the wider event industry to move away from disposable, single use stands at our events, in favour of reusable structures. We believe that by moving away from the use of disposable stands we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events.
We would like you to join us in moving towards the future of exhibiting and ask you to consider your stand plans and build for your booth at the 2023 event. We would also like to advise you that we would love to have you exhibit with us again in future years and are planning to have more specific regulations in place regarding using a reusable stand for the 2024 event onwards.
*Please also check the eco-guide here from our venue. This guide aims to involve all users by encouraging them to use the systems put in place to promote the selective collection of waste.
Further Information
EVENT SERVICES - EXHIBITION
Audiovisual equipment - EVENT PRO AV PRICE LIST
To order AV please go to link above and insert the password: eu (lowercase)
All exhibitor queries should be directed to Carl as follows:
Contact: Carl Wilkes
Email: hiredesk@eventproav.co.uk / cwilkes@eventproav.co.uk
Tel: 0044 (0) 1827 250500
The deadline for submitting them is Monday 15th May 2023, unless stated otherwise.
After this date your request will be subjected to a 20% surcharge
Exhibition furniture & build - FURNITURE CATALOGUE
Please fill in p.3 in the catalogue and this order form to request any of the below services, or products:
- Graphics/Booth Printing
- Additional furniture
- Plants/Floral Decorations
To submit your form, or for more information, please contact Matthieu Petricoul
The deadline for submitting them is Friday 12th May 2023, unless stated otherwise.
*For space-only exhibitors: GES can also support custom booth build services. Please contact Matthieu Petricoul for more details.
After this date your request may be refused, or charged a premium rate.
EVENT SERVICES - VENUE - Deadline: 4th May
If you would like to arrange any of the below for your exhibition stand
- Stand cleaning
- Additional power
- Additional internet
Please check the details on this ORDER FORM and send your request to Charlotte Jaquemet
The deadline for all orders is Thursday 4th May unless stated otherwise. After this date you may be refused service.
EVENT SERVICES - HOSTESSES/CATERING
Event Staff/Hostesses
Please contact below companies for your request:
Léa BRACONNIER from MAHOLA HOTESSES lbraconnier@mahola-hotesses.fr
Charlotte MAUGEY from CITY ONE charlotte.maugey@cityone.fr
Catering
Please contact Jordan Eusen from La Truffe Noire if you need any special catering services.
Please note that only referenced providers listed here are allowed to work in the venue. Other providers will be refused to work in
HEALTH & SAFETY - Deadline: 21st April
You must complete a Health and Safety Form and send it back to your operations lead by Friday 21st April.
CLICK HERE TO GO TO THE HEALTH & SAFETY FORM
Please note that you cannot have any items/banners higher than 4.8m.
LOGO & PROFILE - Deadline: 21st April
PASS REGISTRATION - Deadline: 5th May
The process for registering your passes this year has changed. Please see our how to guide on the steps needed to register your attendees.
You will receive a welcome email with your registration link on or before Friday 7th April.
The deadline for you to register your passes is Friday 5th May.
Please DO NOT send us your pass information via any means as this is now all done by yourself through the Visit GES N200 system.
ACCOMMODATION & TRAVEL
ACCOMMODATION
The cost of accommodation is not included in your pass.
We have special rates with the conference hotel and others nearby which you can book via the link below:
Please book your accommodation using the link HERE.
TRAVEL
The cost of any flights, trains or transfers are not included, please arrange your own travel if necessary.
VISA LETTER
Visa letters can only be acquired after an individual's registration is complete.
How this works: Once you are registered, you will receive the confirmation email with the visa letter request instructions included. Then, follow the steps stated and get the visa letter after submitting the form.
Should you have any questions, please contact James.
SHIPPING AND FREIGHT
EXHIBITION FREIGHTING GSM
We strongly recommend that you use the Official Freight handler Exhibition Freighting GSM for this event. The contact details for EF GSM are below:
Lyn Morna
Email: lyn@ef-gsm.com
Tel: +44 (0) 1732 885131
Fax: +44 (0) 1732 886689
www.ef-gsm.com
YOUR OWN SERVICE PROVIDER
If you choose not to use the official freight handler, please follow the Venue's guideline HERE
- Informa Tech & the venue cannot clear any customs for any event nor are they responsible for any delays.
- Informa Tech & the venue cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries.
If you have any questions regarding sending delivery without using our official freight handler, please contact Charlotte Jaquemet
EVENT TIMINGS
May 29th 2023
Space Only Set Up: 09:00AM - 06:00PM
May 30th 2023
Registration opens: 08:30AM
Pre-Conference Workshops: 09:00AM - 12:30PM
Space Only Set Up: 08:00AM - 02:00PM
Shell Scheme Set Up: 03:00PM - 06:00PM
May 31st 2023
Registration opens: 08:00AM
Conference: 08:45AM - 05:50PM
Exhibition: 08:00AM - 06:50PM (exhibitors can access from 07:30AM)
Drink Reception: 05:50PM - 06:50PM
Award Ceremony & Party: 07:00PM - 10:00PM
June 1st 2023
NGON Run: 07:15AM - 08:00AM
Registration opens: 08:00AM
Conference: 09:00AM - 03:30PM
Exhibition: 08:00AM - 04:30PM (exhibitors can access from 07:30AM)
Breakdown: 04:30PM - 10:00PM
June 2nd 2023
Breakdown: REQUEST ONLY. Please send your request to Heidi
AWARDS
NGON & DCI WORLD AWARDS 2023
Submit your entry by 8th May 2023
The Ceremony is taking place:
19:00, Wednesday 31st MAY 2023, Le Bénitier Cannes, 3 Boulevard Jean, Hibert 06400 Cannes
The NGON & 5G Transport Awards give recognition to the achievements made by operators, data centres and solution providers in the optical networking industry. This is a great chance for you to celebrate the year gone by in optical networking and 5G Transport advancements.
For the first time this year we are introducing the People’s Choice Award which will celebrate the OTN Innovator of the Year; a nominated individual who embodies innovation, energy and ambition in the industry.
Enter your company or product into one of the 5 categories, to be in with a chance of joining our NGON Awards Hall of Fame!
To Apply please click below:
OTHER IMPORTANT INFORMATION
SECURITY: Bags will be checked on arrival to the venue, so please allow more time to enter the event
PARKING: During set-up and dismantling, exhibitors are allowed to unload from the technical car park of the CEC: 60, avenue Marcel Pagnol, 06210 Mandelieu, at the rear of the building.
A security guard will be present to manage parking. Exhibitors/Constructors are asked to follow the instructions given to them by this agent, in particular to exit the car park once unloading has been completed.
During the event, exhibitors will be able to park their car in the Ecureuils public car park (802, bd des écureuils, 06210 Mandelieu) or in the "Place de France" public car park located opposite the CEC. All car parks in the municipality are free, and some require a parking disc.
Semi-trailers will not be allowed to park in the technical parking area of the exhibition centre during the event or in the surrounding public car parks.
During the set-up day, they will have to unload quickly their materiel and leave and come back for dismantling to reload their truck.
SWAPCARD
NGON & 5G Transport is powered by Swapcard.
You will receive a welcome email directly from Swapcard (noreply@swapcard.com) when the platform goes live. We hope you find the platform intuitive to use, should you need any help you can use the HOW TO GUIDE or visit the Swapcard help center for FAQs.
Additional Policies
CODE OF CONDUCT
Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.
SUSTAINABILITY
Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.
Informa Checklist for Exhibiting Sustainably at a Physical Event (Shell Scheme)
Informa Checklist for Exhibiting Sustainably at a Physical Event (Space only)
IMPORTANT
By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual or physical event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.