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Light Reading Network X Americas
May 21-23, 2024
Irving Convention Center at Las ColinasIrving, Texas
May 21-23, 2024
Irving Convention Center at Las Colinas,
Irving, Texas

WELCOME TO NETWORK X AMERICAS!

Space-only Exhibitor Logistics

We are delighted to welcome you to the Network X Americas. This page includes all the information you should need to prepare. If you have any questions, please contact Customer Success Team. Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you and making this a successful event!

SUBMIT YOUR STAND PLANS


Your Space Only package will include:

  • Event Wi-Fi
  • A space on the exhibition floor

It is your responsibility to utilize and build in this space. Please check your contract for the exact size of your floor space and plan accordingly.

What next? 

1. You will be required to provide detailed stand plans for your space that adhere to the INFORMA TECH DESIGN INSTRUCTIONS

*MAXIMUM BUILD HEIGHT FOR THIS SHOW IS 4M

*You can also refer to the VENUE EXHIBITOR KIT to support your logistics planning.

2. Please complete the HEALTH & SAFETY FORM which include a risk assessment, method statement & declaration (RAMS)

3. Please read the INFORMA RULES AND REGULATIONS handbook thoroughly before starting the design.

4. Should you wish to order anything additional please go to the Further Information section on this page.

Please submit all the files on the Dropbox HERE

The deadline to submit all files is 9th APRIL 2024.

REMINDER: Once submitted should your design be classified as complex you will be expected to provide structural calculations for your stand.

If your documents have not been submitted, or are not completed to an appropriate standard, Informa Tech organisers reserve the right to refuse build/admission to the show or ask you/your stand contractor (if applicable) to resubmit with further information.

If your stand plans and H&S pack have not been submitted by the deadline set, Informa Tech organisers reserve the right to refuse build/admission to the show.

BETTER STANDS

Through our commitment to the evolution of the events industry, we aim to ensure that we are delivering the best possible experience for our customers. That is why, we at Informa, have created the industry-wide campaign Better Stands. 

Better Stands focuses on uniting exhibitors, contractors and the wider event industry to move away from disposable, single-use stands at our events, in favour of reusable structures. We believe that by moving away from the use of disposable stands we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events. 

This year is about educating clients and contractors about Informa’s Better Stands initiative, providing information on how you can help us move away from disposable stands together. The regulations for 2025 will see the bronze level enforced for all space-only clients. Now’s the time to start taking action and get ahead of the game. Why not set yourself up this year so you are in the best position to make your commitment in the future and try to achieve the highest rating possible!

Please have a read through the Better Stands Exhibitor Information Guide to get more information about the campaign!

FURTHER INFORMATION

You can also refer to the VENUE EXHIBITOR KIT to support your logistics planning.

EVENT SERVICES

EVENT ORDERS (FREEMAN) - CLICK HERE
Here you can order additional services for your stand including:

- Graphics
- Furniture Packages
- Order Forms for additional items
- Shipping, Drayage and Material Handling
- Labor and Equipment Information
- Cleaning & Waste

Discount Rate Deadline: 04/22/2023

*If you haven't confirmed your stand number/location with us, you won't be able to order via the Freeman portal.

AV - CLICK HERE
Here you can order additional services for your stand including:

- Monitors & TV screens
- Computer equipment
- Audio/Visual equipment

Discount Rate Deadline: 04/26/2023

VENUE SERVICES

VENUE SERVICES - CLICK HERE
Here you can order additional services for your stand including: 

- Electrical
- Water & Drainage
- Compressed Air
- Internet/Technical

Catering - CLICK HERE

Contact: Amber Waters awaters@irvingconventioncenter.com

Outside Food & beverage cannot be brought into the venue, all catering must be ordered via the form above.

All deadlines for service orders are on the portal/forms, please complete by the deadline to finalize your order and avoid any surcharges, late orders will be charged at an on-site rate.

Rigging

Rigging is only permitted if you have received prior approval from Informa Tech and it is only permitted within certain areas of the show floor, please contact Customer Success team to confirm if rigging is allowed above your stand before placing your order.

SHIPPING / FREIGHTING

Please see the Freeman exhibitor portal for all of the shipping and freighting information.

Please note that all show/event freight inclusive of booth pieces are to be shipped to Freeman and delivered to the venue during the designated move-in period. The venue and Informa Tech are not responsible for any equipment or materials stored at the facility.

Venue, Travel & Accommodation


View the venue information, directions and accommodation booking details below

Take advantage of special rates and discounts available only through Convention Housing Partners, our official hotels partner. Rates and availability are limited, so please book early for the best selection. Network X Americas 2024 exclusive rates expire on April 29th 2024.

ADDITIONAL POLICIES

CODE OF CONDUCT

Informa Tech is dedicated to providing an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.

SUSTAINABILITY

Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognises the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment as a whole.

Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:

Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral

Community: To encourage sustainable development in the wider business we endeavour to utilise environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.

Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.

Informa Checklist for Exhibiting Sustainably at a Physical Event – Shell Scheme Stand & Meeting Rooms

Informa Checklist for Exhibiting Sustainably at a Physical Event – Space Only Stands

IMPORTANT

By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event. Informa Tech and Light Reading Network X Americas do not sell, nor distribute, attendee contact information in accordance with established privacy policies. Any company claiming to have such information to sell is not affiliated with Light Reading Network X Americas, or its parent company Informa, and do not have access to our confidential records.