Welcome to Africa Tech Festival
Exhibition Manual - For "Space Only" Clients
Here you will find the relevant information and forms to complete for the event. If you have any questions, please contact Customer Success as per the welcome email. We look forward to working with you in making this a successful event!
Where to Submit Your Stand Plan
Africa Tech Festival has appointed Abraxys to manage the stand plan submission and approval process for 2023.
Abraxys will be responsible for collecting all stand plan submissions, reviewing submissions, providing feedback to clients and submitting files for final checks with the Fire Safety officer in Cape Town.
Please review the SUBMIT YOUR STAND PLAN section prior to submission of files.
All files need to be submitted to Abraxys no later than 2nd October
SUBMIT YOUR STAND PLANS
DEADLINE: 2ND OCTOBER
IMPORTANT: Please ensure you read each guide below thoroughly before submitting your stand plan and supporting documents
As a reminder, you will be provided with a space on the exhibition floor only. It is your responsibility to utilize and build in this space within the allocated time.
What next?
- Review the STEP-BY-STEP PROCESS for signing off stands
- Read the following guides and regulations before designing your stand:
- Submit the following to Abraxys via the ONLINE FORM:
- Detailed stand plan
- Risk Assessment
- Method Statement
Click here to download Informa's RAMS template - BDM12 Form & SANS form (required if a stand is over 2.9m high)
The deadline to submit all files is 2nd October
REMINDERS:
Once submitted, should your design be classed as complex or over 4m in height you will be expected to provide & pay for structural calculations for your stand.
If you have submitted a BDM12 Form, please ensure you contact Douwe Adema at the Adema Structural Consultancy to arrange for them to come and inspect your stand onsite and sign off your BDM13 form:
Email: douwe@polka.co.za Phone: +27 (0)84 705 2800
BETTER STANDS
Through our commitment to the evolution of the events industry, we aim to ensure that we are delivering the best possible experience for our customers. That is why we at Informa have created the industry-wide campaign Better Stands.
Better Stands focuses on uniting exhibitors, contractors and the wider event industry to move away from disposable, single use stands at our events, in favour of reusable structures. We believe that by moving away from the use of disposable stands we will improve the ease, quality, safety and sustainability of the exhibitor experience at our events.
We would like you to join us in moving towards the future of exhibiting and ask you to consider your stand plans and build for your booth at the 2023 event.
Beginning with the 2024 edition of Africa Tech Festival we will start to score the exhibitions stands based on their sustainability level.
Please have a read through the brochure here to get more information about the Better Stands campaign and what we will be enforcing for future editions of our event.
ESSENTIAL INFORMATION
CTICC - CONTRACTORS & ACCESS
Please note that the CTICC have recently changed processes for suppliers to gain access to the space.
CTICC requires every person entering the site during buildup, or strike, to complete the induction before being allowed onsite to start work.
This can be done in two ways:
1. Read the Induction Manual and complete the Induction Confirmation Document. After completion, please email the Induction Confirmation Document to sheq@cticc.co.za.
or
2. Complete the online induction at: https://fritz315.editorx.io/cticc-induction; You can also book a physical induction session on the link mentioned which can be done onsite.
All contractors must then proceed to CTICC container to sign in and be issued with a colored wristband for the day.
Induction status will be verified at the entry container at CTICC 1.
Kindly note that should the above not be done prior to your build up day, you will be required to attend an induction upon arrival.
CTICC Parking & Logistics Manual
CTICC 2- IMPORTANT
The CTICC 2 marshaling yard is much smaller compared to CTICC 1, therefore for build-up and breakdown all small vehicles must park at P5. All larger vehicles will be allocated one hour each to offload at the CTICC 2 then proceed to park at the CTICC 1 marshaling yard. Due to the space, we cannot afford to have vehicles parked at the CTICC 2 marshalling yard due to traffic and major delays.
GL EVENT SERVICES
All stands MUST COMPLETE the stand plan diagram form to indicate where they want their power and additional services dropped.
Please DOWNLOAD HERE and return to bianca.vandewenter@gl-events.com by Tuesday 24 October
Additional orders including power, carpet and furniture can be made using the following order form
SCHEDULING DELIVERIES
Exhibition Freighting GSM Ltd is the official freight handler, customs broker and on-site handling agent for Africa Tech Festival. Please submit a service order form to Michael for a quote.
Michael Armitage
Tel: +44 (0)1732 926337
Email: michael@ef-gsm.com
Access the EF-GSM order form here: Service Order Form
Please read EF-GSM's - Shipping Information Document
Please note the deadline to order these services is 13th October
IMPORTANT:
- Please do not send any packages direct to the venue by post or courier, as the venue do not accept direct shipping.
- Onsite storage during the event is only available if you have placed a handling & storage order with EF-GSM.
Informa Tech cannot be held responsible for the shipping of any equipment nor are they responsible for the collection and receipt of any deliveries.
WIRELESS INTERFACE
As per the CTICC Client Manual, private wireless routers, access points or broadcasts, i.e. any IEEE 802.11 wireless broadcasts, are not permitted within the CTICC. Private wireless networks are often unstable and do not function as intended during events. This is due to the myriad competing and overlapping wireless networks operating in close proximity to each other. The more wireless networks in operation, the more interference is generated resulting in a less stable wireless connection for all parties. In many cases, internet connectivity will not be possible at all via a wireless connection. It is for this reason that CTICC reserves the right to cease any Non-CTICC wireless networks in order to mitigate wireless interference in the venue.
In order to go some way to mitigate wireless interference, devices used to connect to CTICC’s wireless services must be 5GHz frequency band compatible. While 5GHz compatibility will not guarantee wireless access, it will improve the chances of achieving connectivity.
Please note that the CTICC always advise that event critical services, e.g. those for demonstrations or presentations use, are provided as a dedicated, hard wired connection. This will ensure that there is no interruption to internet connectivity, as would be the risk with a wireless internet service.
VENUE & ACCOMMODATION
CTICC 1
Physical Address : Convention Square, 1 Lower Long Street, Cape Town 8001, South Africa
CTICC 2
Physical Address : Corner of Heerengracht & Rua Bartholomeu Dias, Foreshore, Cape Town 8001, South Africa
ACCOMMODATION
We are pleased to offer discounted rates for Africa Tech Festival attendees. For more information and to book please see the following link: