YOUR VIRTUAL SESSION
In order to guide you through the virtual event process, we have put together these instructions on how live and pre-recording sessions will be curated for the event.
The below requirements will apply for all sessions
- Make sure the camera is 16x9 (landscape)
- Do not have a bright light behind the presenter
- Mount the camera to ensure a steady video
- Ensure you are positioned in a soft room with no background noise and limited objects
- Be as close to the microphone as possible
- Leave some silence at the beginning and end of the recording for editing and transitions
- If you have access to an ethernet cable for a stronger connection, please ensure you use this
- Please disconnect from any VPNs you may be using or shut down other programmes you have open prior to connecting to the Zoom link for a more stable connection
- Test your connection speed, browser and operating system version, microphone and webcam HERE
PRE-RECORDING YOUR PRESENTATION
PRE-RECORDING AT HOME
Please record your session at home. Below includes some guidance on how to use Powerpoint, Zoom or Microsoft teams to record your session.
Once you have recorded it please check the below specifications:
File type: MP4
File size: No larger than 1GB
And then save your presentation to the Dropbox folder - a link will be sent to you by your assigned Speaker Manager. Please ensure you rename the file using your first and last name followed by your company name.
Please note that should you choose to record at home this will be the final file that is uploaded into the platform. We will not be able to make any changes to files sent so please ensure they are good quality and you adhere to our technical requirements.
A kind reminder that we do request you include your video in your presentation, rather than a voice-over where possible.
A NOTE TO ALL: A kind reminder that all pre-recorded sessions will need to be completed and submitted no later than Monday 26th October 2020.
PRE-RECORDING PANEL & AGENDA
Panels will be scheduled by your speaker manager, we will aim to find a suitable time for all panellists where possible.
Panel sessions should not have slides included where possible, as we have seen a higher engagement with viewing multiple video feeds.
Moderators: Should you be a panel moderator, it is essential to connect with your pannellist regarding the content of the recording prior to the recording meeting.
A NOTE TO ALL: We are aiming to schedule all the panel recordings by the 26th October 2020.
Different types of sessions and tracks will have different types of Q&A's - Please see your speaker welcome letter for clarification on which type of Q&A your session is scheduled to have.
Further information will be sent to you closer to the time of the event in the form of a calender invite and a link to join, this will be roughly 2 weeks out from the show. Should you not have received a calender invite by the 3d Novemeber 2020 please email your dedicated speaker manager.
Should you be involved in the roundtable sessions, these will be run in a virtual conference room.
If you are moderatoring the room, you will receive a calender invite two weeks before the event with the link to the room, to ensure you can test the room works on your computer software.
Should you be attending the roundtables, please access these through the virtual event.
CHAIR & MODERATOR ROLES
The role of the chair and moderator has changed highly in the switch to virtual events.
In order to help all with the transition, we will provide documentation packs with clear instructions and links, as well as briefing calls pre-show.
If you have any questions on how your role as chair or moderator is different in a virtual world please contact your speaker manager.
Africa Tech Festival is powered by Swapcard.
The platform will be launched and available to all on Monday 26th October 2020 to ensure you have enough time to complete your profiles and familiarise yourself with the platform. Our team will be on hand throughout the whole process to ensure you get the best experience possible!
LOGGING IN TO SWAPCARD
Please follow instructions on the link HERE on how to sign up or log in to your profile.
We have loaded your details, along with your photo and biography, into the platform. If you have not yet sent these through, please send them through before 20th October 2020.
NETWORKING & MEETINGS
In order to make the most out of the event, we hope you will utilise the networking tools before and after your session.
You will be able to:
- Request Meetings
- Schedule Virtual Meetings
- Make New Connections
WHO TO CONTACT?
There is a very large team working across the event to ensure you have the best experience possible. Please see below a list of who your dedicated manager is per event.
- Africa Tech Centre Stage
- Africa50 Innovation Challenge
Please contact: firstname.lastname@example.org
- 5G Africa
- AI Africa
- Connecting the Next Billion
Please contact Charlotte Whitehead: email@example.com
- IoT World Africa
Please contact Leah Savage: firstname.lastname@example.org
- Future of Work
- FinTech Africa
- Digital Infrastructure Investment
Please contact Emily Hollands: email@example.com
- Data Centres
- Video Exchange Africa
- MCT Africa
Please email Amy Ralph: firstname.lastname@example.org
- AccelerateHer Africa
Please email Kelly Southam: email@example.com
- LeadersIn Africa Summit
- Ministerial features
- Talent and Skills Summit
Please email Aimee Wilson: firstname.lastname@example.org
- Omdia market forecasts
- Service Provider Technology
Please email Althea Haler: Althea.C.Haler@informa.com